Information about postponed reminders?

Posted on 1998-07-22
Last Modified: 2010-04-08
Do I have any possibility to make a query that would answer me when the next reminder entries will appear again after having been postponed (for hours, days, weeks) recently or days ago. (Outlook 97)
Application 1: Imagine that you want to leave your office: Will Outlook try to remind you an important (critical) appointment soon after you have left? Perhaps it's not a todays' appointment, but one of the future, that I should be remembered urgently yet, perhaps tonight.
Application 2: It often happens that a reminder appears and immediately disappears again while typing a Text. The bad thing is that I have found no way to find out which of the postponed appointments wanted to remind me, whether it will recall me again and when this will be.
Question by:S1101
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Author Comment

ID: 1621151
Adjusted points to 75

Author Comment

ID: 1621152
Edited text of question

Author Comment

ID: 1621153
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Author Comment

ID: 1621154
Adjusted points to 100

Expert Comment

ID: 1621155
maybe if ou change what are defined as your working hours...this can change whether outlook will alert you at 6 o'clock that evening or first thing the next morning...this would be if your work hours were scheduled up till 5'oclock in the evening. Outlook will automatically default to your work hours as possible notification times. I'm a little unclear on the question...I hope this is what you are looking for.

Author Comment

ID: 1621156
Sorry, the setting of working hours only affects the monitoring. It does not influence the reminding procedure.
I have found yet a partially satisfying solution to my problem: There is a list called "Active Appointments" showing all todays' and the futur's appointments. Probably it also shows the the postponed appointments of the past as long as they are active.
They stay yet in the order of the original reminder time settings. It would be useful to see them in the order of the postponed (still active) time settings. Who knows a mode to have that kind of view?

Accepted Solution

hawkinsp earned 100 total points
ID: 1621157
You can create your own view.  Starting from the Outlook Calendar screen, click View, Define Views.  "Define Views for Calendar" box comes up.  Click New.  Give the view a name of your choice.  The type of view you want is probably "Table" which is the default.  You might want to choose "visible only to me" before you click OK.  You then get the "View Summary" box with various buttons.  Click the Fields button to define what fields (columns) appear in your view - "Show fields" box comes up.  If you can't see the fields that you want, click "Select available fields from" and change to "All appointment fields".  Use the add and remove buttons until the list of fields on the right hand side is what you want.  Note that 'order' in this context means the order of fields (columns) from left to right.  Don't select too many otherwise you will have to scroll the table from left to right to see them all.  When finished selecting columns click OK.  Back on the View Summary box click Sort.  Sort box comes up.  Click "Sort items by" and try various fields.  A bit of trial and error will be necessary here to get the effect you want.  Once again, if you cannot see the fields you want, try "Select available fields from" and choose a different set of fields.  You might want to click "Descending" so that the most recent dated/timed appointments are at the top of the table instead of the bottom.  You can have up to four sort fields but maybe one will do what you want.  When finished defining sort order click OK.  Back on View Summary box click OK.  You are now back with "Define views for Calendar" box and you have customised view added to list of available views.  Click Close.  In the toolbar at the top of the screen, the drop-down list of views will now include your own view which you can select any time you like.

Author Comment

ID: 1621158
Thank you hawkingsp. Your answer was helpful in that I have ventured to build customized views of Outlook entries. By doing this I have found also the answer to my question:
As far as I can see, it is not possible to filter postponed reminders because there is no field revealing elements of the time shifting of a postponed reminder.

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