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Multiple logins on one computer

Posted on 1998-08-14
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Last Modified: 2010-04-08
We are about to go to Exchange with Outlook 97 as our client. We are a Mfg. facility. Our goal is to be able to pull our e-mail up anywhere in the plant. We have about 150 users on our network. It really is not acceptable to create profiles for each person on each PC. I have found the setting for the name of the mailbox in the Registry. My question: Is there a way to point this setting to look at the name of each user as they logon?  Also we have set everything up to run from the users home directory. The only problem is this silly e-mail
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Question by:bmarshall
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joe_massimino earned 100 total points
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I hope this helps.

Setting Up Outlook for Multiple or Roaming Users
Often, many users need to log on to the same computer or a roaming user may need to log on to different workstations on the network. In each of these cases, users might prefer to access their own Outlook settings. This section describes how to set up Outlook for multiple computer users or roaming workstation users if Windows NT is set up for roaming profiles.
Typically, the files that store Outlook settings are located in the default Windows directory. These files are:
·      Views.dat—stores name space views
·      Outlprnt—stores print style settings
·      <profile name>.fav—stores Outlook Bar settings
·      <profile name>.rtf—stores AutoSignature information
 
You can move these files to a unique location for each user and change the Windows registry settings to point to them for any user who uses the computer. For multiple users, locate the first three files in a separate directory for each user. For roaming users, locate the first three files in a server-based, private user directory. Then, if Windows NT is set up for roaming profiles, these files will be available from anywhere the user logs on to the network.
The Outlook <profile name>.rtf does not travel with a roaming user. If two roaming users have the same profile name, an erroneous AutoSignature could be sent. If a roaming user travels to a computer that does not have an .rtf file that matches the profile name, the user will not get an AutoSignature when one is expected.
You can set up multiple or roaming users using the following five-part process:
 1.      Copy the Outlook settings files into a separate directory.
 2.      Back up the registry before you modify any registry keys.
 3.      Add a new value of Favorites to the Office Explorer key, which will contain the path to <profile name>.fav.
 4.      Add a new value of Views to the Office Explorer key, which will contain the path to Views.dat.
 5.      Change the path to Outlprnt.
 
Warning   Using Registry Editor incorrectly may cause serious problems that require you to reinstall Windows. Use Registry Editor at your own risk. Microsoft cannot guarantee the resolution of problems resulting from the incorrect use of Registry Editor. For information about how to edit the registry, view the “Changing Keys And Values” online Help topic in Registry Editor (Regedit.exe). Always make a backup copy of the registry files before you edit the registry.
PART 1: To copy the Outlook settings files to a separate directory
·      For multiple users of a single computer, copy <profile name>.fav, Views.dat, and Outlprnt to a separate directory on the computer for each user. For roaming users, copy the three files to a server-based, private directory for each user.
 
PART 2: To back up the registry
 1.      Click the Start button, and then click Run.
 2.      In the Open box, type regedit, and then click OK.
 3.      On the Registry menu, click Export Registry File.
 4.      Type a name for the registry file, and then click Save to save the registry to your desktop.
 
PART 3: To add a new value of Favorites to the Office Explorer key
 1.      Locate the following key in the registry:
      HKEY_CURRENT_USER\Software\Microsoft\Office\8.0\Outlook\Office Explorer
 2.      Right-click Office Explorer, point to New, and then click String Value.
 3.      For the name of the new string value, type Favorites, and then press ENTER.
 4.      Right-click Favorites, and then click Modify.
 5.      In the Value data window of Edit String, type the path to the user’s private directory in the following format:
      drive:\<path\ (for multiple users)\\<Servername>\<Sharename>\ (for roaming users)
 
Important   The path must end with a trailing backslash, and the user must have read\write permission to the directory and the file.
PART 4: To add a new value of Views to the Office Explorer key
 1.      Right-click Office Explorer, point to New, and then click String Value.
 2.      For the name of the new string value, type Views, and then press ENTER.
 3.      Right-click Views, and then click Modify.
 4.      In the Value data window of Edit String, type the path to the user’s private directory in the following format:
      drive:\<path\ (for multiple users)\\<Servername>\<Sharename>\ (for roaming users)
 
Important   The path must end with a trailing backslash, and the user must have read\write permission to the directory and the file.
PART 5: To change the path to the Outlprnt file
 1.      Locate the following key in the registry:
      HKEY_CURRENT_USER\software\microsoft\office\8.0\Outlook\printing
 2.      Right-click Print Settings File, and then click Modify.
 3.      In the Value data window of Edit String, change the path to the user’s private directory in the following format:
      drive:\<path\ (for multiple users)\\<Servername>\<Sharename>\ (for roaming users)
      Important   The path must end with a trailing backslash, and the user must have read\write permission to the directory and the file.
 4.      Quit the Registry Editor, and then restart Windows.

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