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Email Merging with Outlook 97?

Posted on 1998-08-20
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Last Modified: 2010-04-08
I have an email that I need to send to people on a regular basis and using MS Exchange keeps cutting off some of the text near the end of the email.  I have Office 97 and have used the patch for Office 97, and I'm still having the same problem.  Is there anyway to use MS Outlok Express to do an email merge via itself or with MS Word?
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Question by:tecmaster
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by:danyell
ID: 1621410
This sounds strange. I regularly send massive (long) e-mail messages using the MS Exchange client.

How much text is it cutting off? Have you tried adding a few blank lines (just hit Enter a couple times) at the end of the message text?

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by:tecmaster
ID: 1621411
It's cutting off about the last 4 lines.  I have tried adding blank lines but that didn't work.  Have thought about sending it as an attachment, but then it would be sent as a word document and some of the people don't have MS Word.

I agree it is pretty weird though, but very frustrating.  At work I don't have a problem sending the email, but when I send it from their the reply address is my work address and not the one I want it to be.
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by:danyell
ID: 1621412
Maybe all you need to do, then, is use the "From" field that lets you set the reply address. Use "View|From Field" in the menu bar of a new message window. Or, you can set the "Reply-To" address specifically by clicking on Options (or "View|Options" via the menu) and check the "Have replies sent to:" then provide a reply address. This is a standard MS message property so you can also set it via OLE Automation / VBA, etc. You can also save a message template with this property pre-set.


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by:tecmaster
ID: 1621413
I was able to find the "View|From Field" but not the "View|Options" to check the "Have repliese sent to:"  I am using Win NT.  I'm not sure if that makes any difference to the version of MS Exchange I'm using or not.

Is there any way to set the From Field during the email merge via MS Word (which is doing the email merge)?
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by:danyell
ID: 1621414
Not that I'm aware of. Any other Word->Outlook mailmerge experts out there?

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by:markgray
ID: 1621415
Word can be used to merge a database of data and a form letter and then Email each letter off to the recipient ( as long as there is a valid Email Address in the DataSource ) It is done in Word by going to the Tools Menu and selecting Mail Merge. Choose Merge to Electronic Mail.
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by:tecmaster
ID: 1621416
I already know how to set up an email merge.  I wanted to know if it was possible to set the from field when doing an email merge somehow.

danyell, please post your last comment as the answer and I will accept it.  Thanks for your help.
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danyell earned 100 total points
ID: 1621417
I took a look through the Word documentation and, while I don't have a better answer than before, I'm pretty sure you could do this with some relatively heavy Visual Basic programming (you would have to manipulate the Outlook client via OLE/COM -- only worth doing if you plan many e-mail merges).

Maybe all you need to do is use the "From" field that lets you set the reply address. Use "View|From Field" in the menu bar of a new message window. Or, you can set the "Reply-To" address specifically by clicking on Options (or "View|Options" via the menu) and check the "Have replies sent to:" then provide a reply address. This is a standard MS message property so you can also set it via OLE Automation / VBA, etc. You can also save a message template with this property pre-set.  

If the "Merge to" feature in Word lets you select a specific message template, you can use this to indirectly set the "from" address.

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