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Administration issues

Posted on 1998-11-18
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Last Modified: 2013-12-18
Hello.

Our company have just began using Notes, and I have some questions which I think will be easy for those familiar with Notes to answer.

1. When we register new users, they always have the 'File-Tools-Server Administration' option. We thougt this was an option only administrators should have. Is it something in the registration process we are doing wrong?

2. It is desirable that two users should use the same machine, but still have their seperate ID, mail, etc. How can this be solved in the best way. General guidelines?

3. We wish to have some sort of common calendaring-function so our secretary can keep track of appointments and such. I see two solutions: She adds each mail-database icon to her workspace and work with each person individually. Or we register a new user "Common" and use the calendar in this user's database. Any other, simpler solution?
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Question by:riegsa
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wrichard earned 150 total points
ID: 1117652
1.  It is a license issue.  If a user has the Notes license (highest) then they have design capabilities and also the ability to see the file-tools-serveradmin tab.  To correct this change the license to Notes desktop.  This can be done either when regestering a user or if the user already exist, go to the public address book, open up that person's person document and in the administration section change the license type.  The next time the user logs in they will get a message that their license type has changed and they will not be able to see file-tools-serveradmin.

2.  Within the personal address book on the workstation create a location document for each user.  Specify the mail file for the user and within the advanced section you can attach an id to associate with the location document.  That way when the new user comes to the workstation they can click on the location tab on the bottom right of Notes, choose their location and they will be prompted for their password because their id is attached to the document.

3.  Either solution would work.  I would suggest that your users give your secretary access to their calendars and have her maintain them individually.

hope this helps
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by:riegsa
ID: 1117653
A note to Q3: Isn't there any other (simpler) solution? How does they solve this in large organizations when using Notes? Is an extra application one way to solve this,and if so; Where on the net can I find info on such applications?
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by:wrichard
ID: 1117654
I do know that there are some applications out there that will allow you to view multiple calendars from a single database.  (Let me know if this is what you are looking for)  As far as viewing and managing multiple calendars from a single DB, I haven't heard of any but it is definitely possible to write an application to do that.
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