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Outlook 98 file backup advice

Posted on 1998-11-18
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Last Modified: 2010-04-08
I intend implementing Microsoft Outlook 98 to my business system users.

I need to identify all of the local file extensions that Outlook 98 uses to store user based volatile data i.e. calendar entries, e-mail contents and history, notes, inbox and outbox entries etc.

Pleaes provide a list of extensions and their default locations and recommendations for a user orientated backup regime (ie the use of a .bat file or similar) that can be actioned from a desktop icon.
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Question by:acsegb
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Lischke earned 100 total points
ID: 1622003
This is quite easy, since all the different things are placed in one file commonly called "personal folder". By default it's located in the Windows system folder and named outlook.pst.

I'd recommend that you assign each user an own file right after they have logged in the first time (in Outlook), else they share all the same entries (if not locked by a password).

There's also another file for backing up old entries. It's called archive.pst and can also be located elswhere in a users private folders.

Optionally you can add a personal address book (in addition to the outlook address book, which is, as alreday mentioned, located in the personal folder file). This file has the extension *.pab and can be added by choosing extras/services/add/personal address book from the Outlook menu. Kepp in mind, though, that both address books aren't automatically synchronized, so the user has to manage them by him/herself.

Ciao, Mike
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by:acsegb
ID: 1622004
Many thanks for your assistance.

regards

Ed
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Expert Comment

by:slbender
ID: 1622005
Just a little note.  The default varies.  It is common with a Win98 intallation to find it in /exchange/mailbox.pst.  It is a good idea to do a find on *.pst to see just where and under what name your PST is currently stored.  This is particularly a good idea if you have just upgraded from 97 to 98 or Express to 98.
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