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Prevent double booking in Calendar

Posted on 1998-12-03
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Last Modified: 2008-02-01
I have set up a Calendar using Outlook98,Exchange 5.5 in public folders,for users to access to book out a resource (laptop), how do I setup the Outlook calendar to prevent double bookings of this resource?
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Question by:redrov
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wjc3 earned 300 total points
ID: 1622112
If I understand correctly, you've created an account/profile for the laptop. If this is true, then follow the steps below..

1. Start Outlook (using Laptop profile)
2. Choose TOOLS, OPTIONS, CALENDAR OPTIONS
3. Choose RESOURCE SCHEDULING
4. Check "Automatically decline conflicting meeting requests"
5. Choose OK


That should do it .....


wjc3
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Author Comment

by:redrov
ID: 1622113
wjc3's: have tried that still let's others double book.
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Expert Comment

by:MStasey
ID: 2661684
wjc3:  The Answer you have provided only works for user calendars, NOT Public folders.

redrov: ask for your points back

You can set up a user account as a meeting room, then log on as the room and then provide appropriate permissions to other users, and then follow wjc's directions to make the calendar auto update.  All my meeting rooms and conference equipment are set up this way, and it works pretty well.  However this does not work for public folders since there is not a user account.

I have been searching for a solution to force "Public Folder" Calendars to auto accept and decline.  If you find an answer please let me know.
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