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Master Folder

Posted on 1999-01-21
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Last Modified: 2010-04-08
How do I create a Master Folder /Net Folder for Outlook98?
So that I can put my inbox, sent mail etc. on a server instead of my workstation.
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Question by:DBAB
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Bodya earned 100 total points
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First you should connect to exchange server. (Suppose you have one - it allows you to create your folders on server so
you will be able to connect to them from any machine. If your organization don't use Exchange server, see the text from letter B.)

A
1. In Outlook (or Office) setup should be an item that provides the access to Exchange server.

2. In Outlook select from menu Tools->Services...
If there is no 'Microsoft Exchange server' you should add it.
Click Add...
and select 'Microsoft Exchange server'
If there is no such entry in the list of available services that means you should install it (see 1.)
When adding the information about 'Microsoft Exchange server' service to a profile consult your system administrator if you don't know answers to some questions.

3. You of cause should have a user account on server. That's a trouble for your system administrator or for a person responsible for Exchange server to create your account properly. So if you have an account and you have added  'Microsoft Exchange server' service you will automatically got access to your mailbaox  folders on Exchange server, which are looking just like your own Outlook folders except they are on server and you can get access to them from any computer within your corporate net.
Also you have access to Public folders and if you are granted permission you can create your own Public Folders and other people in your organization can be given access to htose folders.

And you can force Outlook not to deliver mail in your private folder, but always keep in forlder on server.

B.
You can simply create a *.pst file (known as private folder file) everywhere in the net or on any computer.

1. Create an Outlook folder and select it.
2. Select File->Import and export->export to a personal folder file (*.pst)
3. Save your file where you want.
4. Delete your folder from Outlook tree. (the pst file you just created remains - you may copy it where you want)
5. When you then want to use the folder you have created,
select File->Open Special Folder->Open Private Folder

Good Luck,
Bodya

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