Still celebrating National IT Professionals Day with 3 months of free Premium Membership. Use Code ITDAY17


Spam Mail Rules

Posted on 1999-06-30
Medium Priority
Last Modified: 2010-04-08
I've set up mail rules for a number of different mail boxes using the To: criteria.  Unfortunately, I get mail without anyone in the 'To:' field, so the email shows as 'To: none'.  I'd like to set up a message rule to recognize any incoming mail without a 'To:' address specified, and have those messages either blocked or sent to the Deleted folder.  Is there a way to do this, or is there a better way to deal with/prevent spam?
Question by:Cardinal061399
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions

Expert Comment

ID: 1625231
A good way to trap spam mail in Outlook is to set a condition to trap (and Delete) any e-mail that is NOT specifically addressed to you by name (i.e. e-mail name).

I.e. set a NOT condition on the To: field ("To: contains") with your correct e-mail address, or addresses, entered in.

Setting NOT is well described in Help, but write back if you want more assistance setting this up.

Author Comment

ID: 1625232
For some reason, I get legitimate emails where the "To:" line is blank, but when I check the properties (header) for the email, it shows "For:'myname'" in the header, without a "To:'myname'" line. Such was the case with the notification of this answer from Experts Exchange.  If I set up the rule as suggested (using NOT), this legitimate message would have been blocked as well.

Expert Comment

ID: 1625233
A common factor with a lot of spam is the type of subject line.  A lot of spam blocks use these.  Spam is a growing animal and it appears to be something that has to be continually worked on.  You could also set the blocks on the from line for messages coming from particular domains.

Expert Comment

ID: 1625234
When I send an E-mail to numerous friends that wish to be annonomous I put all the names of the recipients in the BCC block of the message. This allows the recipient to see hi name only. Someone out ther might know how to disposition these kinds of messages

Accepted Solution

mark_ottaway earned 300 total points
ID: 1625235
Hi Cardinal

Note that sometimes Outlook shows nothing in the 'To:' field BUT it still has 'for' information in the header.  Outlook rule filtering may treat this as actually having something in the 'To:' field, even though nothing shows there on screen!

Assuming, however, that you genuinely have nothing in the 'To:' (or 'for') field for this spam mail, perhaps try the following.

I think this works to do what you want in Outlook 2000 - not sure if you're running that.

Create a rule as follows:

- Check messages as they arrive
- Where my name is not in the To box
- and with <specified words> in the message header
- <specified words> = your e-mail address
- delete it

That should do the job.



Featured Post

Learn Veeam advantages over legacy backup

Every day, more and more legacy backup customers switch to Veeam. Technologies designed for the client-server era cannot restore any IT service running in the hybrid cloud within seconds. Learn top Veeam advantages over legacy backup and get Veeam for the price of your renewal

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

When you have clients or friends from around the world, it becomes a challenge to arrange a meeting or effectively manage your time. This is where Outlook's capability to show 2 time zones in one calendar comes in handy.
Outlook for dependable use in a very small business   This article is about using the Outlook application (part of Microsoft Office) in a very small business, or for homeowners where dependability and reliability are critical requirements. This …
To add imagery to an HTML email signature, you have two options available to you. You can either add a logo/image by embedding it directly into the signature or hosting it externally and linking to it. The vast majority of email clients display l…
This is my first video review of Microsoft Bookings, I will be doing a part two with a bit more information, but wanted to get this out to you folks.

688 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question