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Spam Mail Rules

Posted on 1999-06-30
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Last Modified: 2010-04-08
I've set up mail rules for a number of different mail boxes using the To: criteria.  Unfortunately, I get mail without anyone in the 'To:' field, so the email shows as 'To: none'.  I'd like to set up a message rule to recognize any incoming mail without a 'To:' address specified, and have those messages either blocked or sent to the Deleted folder.  Is there a way to do this, or is there a better way to deal with/prevent spam?
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Question by:Cardinal061399
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5 Comments
 

Expert Comment

by:mark_ottaway
ID: 1625231
A good way to trap spam mail in Outlook is to set a condition to trap (and Delete) any e-mail that is NOT specifically addressed to you by name (i.e. e-mail name).

I.e. set a NOT condition on the To: field ("To: contains") with your correct e-mail address, or addresses, entered in.

Setting NOT is well described in Help, but write back if you want more assistance setting this up.
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Author Comment

by:Cardinal061399
ID: 1625232
For some reason, I get legitimate emails where the "To:" line is blank, but when I check the properties (header) for the email, it shows "For:'myname'" in the header, without a "To:'myname'" line. Such was the case with the notification of this answer from Experts Exchange.  If I set up the rule as suggested (using NOT), this legitimate message would have been blocked as well.
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Expert Comment

by:Dassa
ID: 1625233
A common factor with a lot of spam is the type of subject line.  A lot of spam blocks use these.  Spam is a growing animal and it appears to be something that has to be continually worked on.  You could also set the blocks on the from line for messages coming from particular domains.
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Expert Comment

by:sanctified
ID: 1625234
When I send an E-mail to numerous friends that wish to be annonomous I put all the names of the recipients in the BCC block of the message. This allows the recipient to see hi name only. Someone out ther might know how to disposition these kinds of messages
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Accepted Solution

by:
mark_ottaway earned 300 total points
ID: 1625235
Hi Cardinal

Note that sometimes Outlook shows nothing in the 'To:' field BUT it still has 'for' information in the header.  Outlook rule filtering may treat this as actually having something in the 'To:' field, even though nothing shows there on screen!

Assuming, however, that you genuinely have nothing in the 'To:' (or 'for') field for this spam mail, perhaps try the following.

I think this works to do what you want in Outlook 2000 - not sure if you're running that.

Create a rule as follows:

- Check messages as they arrive
- Where my name is not in the To box
- and with <specified words> in the message header
- <specified words> = your e-mail address
- delete it

That should do the job.

Regards,

Mark
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