Replicate Mail File

Can we replicate mail file and use it in other domain? E.g current user station in Singapore and her mail file is in Singapore but she will be temporary station in Hong Kong. We would like the mail file to be copy to Hong Kong Notes Server and she can use locally in Hong Kong . When she return to Singapore she also use locally in Singapore.

Can this be done ? How ?

Kindly advise.
kat_yeoAsked:
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pentapodConnect With a Mentor Commented:
I'll repost the answer above so that you can use the "accept answer" option.  I hope it worked for you.

....Pentapod

Do you mean in another domain or just another server in the same
                                    domain?  Assuming the two servers replicate with each other it should not be a
                                    problem.

                                    In order not to create rejection messages with email in transit when you make
                                    the change, you should do the steps in a particular order.

                                    1.  Create the new replica on Hong Kong server
                                    2.  When the user has left Singapore, open the user's person document in the
                                    Public Address Book  and change her mail file location to the Hong Kong
                                    server.  Make this change *ON THE HONG KONG SERVER*.  (If you change
                                    the Singapore server first, mail will arrive in Singapore, discover it should go to
                                    Hong Kong, route to HK, discover the HK address book still says Singapore, go
                                    back to Singapore, etc,. possibly eventually being returned to sender with a
                                    rejection message.)
                                    3.  send the user a doclink or instructions on how to open the HK replica, send
                                    a test email to ensure it's arriving, check to see that the change in the user's
                                    mail file location has replicated from the HK Public Address Book replica to the
                                    Singapore Public Address Book replica.
                                    4.  Ready to go!

                                    When the user returns to Singapore, change the mail file location in her Person
                                    document in the Public Address Book on the *SINGAPORE* server.

                                    If the two servers do not have a scheduled replication with each other (check
                                    your connection documents in the public address book) then the two mail file
                                    replicas won't be updated with each other.  You would have to either set up the
                                    servers to replicate with each other, or make an additional replica of the mail file
                                    on an intermediate server that talks to both HK and Singapore.

                                    If the servers are in different DOMAINS and therefore have different Public
                                    address books then do not use the above instructions.  I recommend the below
                                    instead as the simplest solution.  You can also use the below even if they are in
                                    the same Domain.

                                    Another alternative (possibly a better one) would be possible if the user's
                                    workstation in HK can open her mail file in Singapore.  In this case create a
                                    local replica of the mail file on the workstation and in the Location document
                                    (personal address book) set up scheduled replication every 15 minutes or
                                    so.  Change her mail file location for this Location to be "local" not on
                                    server.  The user will then replicate with Singapore in the background every 15
                                    minutes (or whatever) and get her new email to her local mail file replica.  But
                                    using the local mail file will be much faster than accessing the server directly
                                    and will be easier on the bandwidth also.  You don't have to worry about
                                    changing the Public Address Book or server connections or domains.  As long
                                    as the HK and Singapore networks are connected I suspect this is your best
                                    option.
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pentapodCommented:
Do you mean in another domain or just another server in the same domain?  Assuming the two servers replicate with each other it should not be a problem.

In order not to create rejection messages with email in transit when you make the change, you should do the steps in a particular order.

1.  Create the new replica on Hong Kong server
2.  When the user has left Singapore, open the user's person document in the Public Address Book  and change her mail file location to the Hong Kong server.  Make this change *ON THE HONG KONG SERVER*.  (If you change the Singapore server first, mail will arrive in Singapore, discover it should go to Hong Kong, route to HK, discover the HK address book still says Singapore, go back to Singapore, etc,. possibly eventually being returned to sender with a rejection message.)
3.  send the user a doclink or instructions on how to open the HK replica, send a test email to ensure it's arriving, check to see that the change in the user's mail file location has replicated from the HK Public Address Book replica to the Singapore Public Address Book replica.
4.  Ready to go!

When the user returns to Singapore, change the mail file location in her Person document in the Public Address Book on the *SINGAPORE* server.

If the two servers do not have a scheduled replication with each other (check your connection documents in the public address book) then the two mail file replicas won't be updated with each other.  You would have to either set up the servers to replicate with each other, or make an additional replica of the mail file on an intermediate server that talks to both HK and Singapore.

If the servers are in different DOMAINS and therefore have different Public address books then do not use the above instructions.  I recommend the below instead as the simplest solution.  You can also use the below even if they are in the same Domain.

Another alternative (possibly a better one) would be possible if the user's workstation in HK can open her mail file in Singapore.  In this case create a local replica of the mail file on the workstation and in the Location document (personal address book) set up scheduled replication every 15 minutes or so.  Change her mail file location for this Location to be "local" not on server.  The user will then replicate with Singapore in the background every 15 minutes (or whatever) and get her new email to her local mail file replica.  But using the local mail file will be much faster than accessing the server directly and will be easier on the bandwidth also.  You don't have to worry about changing the Public Address Book or server connections or domains.  As long as the HK and Singapore networks are connected I suspect this is your best option.
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kat_yeoAuthor Commented:
Hi , pentapod

thank you for your solution.

how to give u marks?

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pentapodCommented:
Hey Kat, could you please accept my answer?  Thanks!

....Pentapod
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kat_yeoAuthor Commented:
Thanks
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