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importing the cardfile using outlook

Posted on 2000-03-07
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Is it possible to import the cardfile using outlook2000. If so how? If not then why?
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Question by:jwkilby
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by:sgenther
ID: 2592087
This is for outlook 98:
PSS ID Number: Q180479
Article last modified on 07-30-1999
 
WINDOWS:
 
WINDOWS
 

======================================================================
-------------------------------------------------------------------------------
The information in this article applies to:
 
 - Microsoft Outlook 98
-------------------------------------------------------------------------------
 
SUMMARY
=======
 
Microsoft does not provide a converter to import Windows Cardfile files into
Microsoft Outlook 98. This article describes two workarounds for importing these
files.
 
MORE INFORMATION
================
 
There are two methods to import these files into Outlook, use either of these
methods.
 
METHOD 1
 
Import the Cardfile into Schedule+ and then into Outlook
--------------------------------------------------------
 
Use the Import/Export Add-on Pack for Schedule+ Version 7.0, to import the
Windows Cardfile file into Schedule+ and then into Outlook. This workaround is
composed of several steps.
 
 - Install the Import/Export Add-on Pack for Schedule+ 7.0.
 
 - Expand and run the downloaded converter program.
 
 - Import the Default.scd file into Outlook.
 
Install the Import/Export Add-on Pack for Schedule+ 7.0
-------------------------------------------------------
 
1. Download the Import/Export Pack, from the Microsoft web site at:
 
   http://www.microsoft.com/scheduleplus/freestuff/impconv/default.htm
 
2. Save the file to:
 
   c:\Program files\Microsoft Office\Office
 
Expand and Run the Converter Program
------------------------------------
 
1. Expand the downloaded converter programs by double-clicking,
   Sch_suplfilt.exe.
 
2. Run the converter by double-clicking the file, Ilxlate.exe
 
3. On the Transfer menu, click Import.
 
4. On the Available Systems list, click Windows Cardfile/Calendar and click OK.
 
5. In the Section list, click Cardfile.
 
6. Type the name or browse to the Cardfile file to be converted.
 
7. On the Fields tab, map the Cardfile fields to the appropriate Schedule+
   Contact fields, and click Import.
 
This will generate a Schedule+ default.scd file.
 
Import the Default.scd File into Outlook
----------------------------------------
 
1. On the File menu, click Import and Export.
 
2. Click "Import from another program or file" and click Next.
 
3. Click Schedule+ 7.0 and click Next.
 
4. Type the name or browse to the Default.scd file and click Next.
 
5. Click to select Import "default.scd(Contacts)" into "Contacts" and click
   Finish.
 
The default.scd file is imported into Outlook.
 
METHOD 2
 
Import the Cardfile into Outlook
--------------------------------
 
You can import Windows Cardfile files into Outlook using a three step process.
This workaround is composed of the following steps.
 
 - Print the Cardfile records to a text file
 
 - Change the file to a tab-delimited file in Microsoft Word
 
 - Import the tab-delimited file into Outlook
 
Print the Cardfile Records to a Text File
-----------------------------------------
 
1. In Windows 3.x, click the Printers icon in Control Panel.
 
2. Configure the Generic/Text Only printer driver to the FILE port.
 
3. Open Cardfile and load the .crd file you want to import.
 
4. On the File menu, click Print Setup.
 
5. In the Print Setup dialog box, click to select Specific Printer, click the
   Generic/Text Only driver and then click OK.
 
6. On the File menu, click Page Setup, click to clear the Header and Footer
   check boxes, set the Left Margin to zero, and click OK.
 
7. On the File menu, click Print All.
 
8. Type a name for the file including the path and a .txt extension, and click
   OK.
 
NOTE: Cardfile will run in a 32-bit environment such as Windows 95. If you are
able to obtain Cardfile.exe from a Windows 3.1x installation, you may prefer to
run it on the computer which uses Outlook.
 
Change the File to a Tab-delimited File in Microsoft Word
---------------------------------------------------------
 
To convert the text file to a table, follow these steps:
 
1. In Word, open the .txt print file from step 8 above.
 
2. On the Edit menu, click Select All.
 
3. On the Table menu, click "Convert Text to Table."
 
4. In Number Of Columns, type 18, click to select "Separate text at Paragraphs",
   and click OK.
 
5. Click to select any completely empty columns, and on the Table menu, click
   Delete Columns.
 
6. Verify that the fields of each record are in the correct column. Those that
   are not must be manually adjusted.
 
7. Place the cursor in the first row of the table and on the Table menu, click
   Insert Rows.
 
8. In the newly inserted row, type a field name for each column.
 
To convert the table to tab-delimited text, follow these steps:
 
1. On the Table menu, click Select Table.
 
2. On the Table menu, click "Convert Table to Text" and click to select
   "Separate text with Tabs" and then click OK.
 
To replace tabs with commas as the delimiter, follow these steps:
 
1. Type a double quotation mark in front of the first character in the file and
   on the Edit menu, click Replace.
 
2. In Find What, type "^p" (without quotation marks.) In Replace With type
   ("^p") (without the parentheses) and click Replace All.
 
3. In the Find What type "^t" (without quotation marks.) In Replace With, type
   (",") (without the parentheses), click Replace All and click Close.
 
4. On the File menu, click Save As.
 
5. Type a name for the file and in Save As Type, click Text Only and click Save.
 
Import the Tab-delimited File into Outlook
------------------------------------------
 
Before attempting to import the text file, it will be necessary to ensure that
the field labels match those that Outlook uses for its internal names. If a
field does not match exactly that of the Outlook name, no data will be imported
for that field
 
1. On the File menu, click Import and Export.
 
2. Click "Import from another program or file" and click Next.
 
3. Click "Comma Separated Values" and click Next.
 
4. Browse to the comma-delimited file and click Next.
 
5. Click the folder into which you want to import the records and click Next.
 
6. Click to select, Import "<filename.txt>" into "<foldername>"
   folder and then click Finish.
 
REFERENCES
==========
 
For more information on field mapping in Outlook 98, please see the following
article in the Microsoft Knowledge Base:
 
   Q182728 OL98: Options For Custom Field Mapping When Importing Items
 
For more information on importing Schedule+ files, please see the following
article in the Microsoft Knowledge Base:
 
   Q181405 OL98: Converting Schedule+ Files
 
A freeware utility to convert Cardfile databases into tab-delimited text files is
available on some Bulletin boards. This utility, TRANSFIL.EXE, is in an archived
file named CARDXLT2.ZIP. It is also available directly from the author:
 
   Peter Horn
   43 Trevor Road
   Lansdowne 7764
   Republic of South Africa
 
   Tel. and Fax: +27 +21 696-1983
   EMail: HORNPETE@UCTVAX.UCT.AC.ZA
 
Additional query words: OL98
 
======================================================================
Keywords          : IntpImEx
Version           : WINDOWS:
Platform          : WINDOWS
Issue type        : kbhowto
=============================================================================
Copyright Microsoft Corporation 1999.


 
0
 
LVL 6

Accepted Solution

by:
sgenther earned 100 total points
ID: 2592092
This is for outlook 97:
PSS ID Number: Q164994
Article last modified on 10-12-1999
 
WINDOWS:97
 
WINDOWS
 

======================================================================
-------------------------------------------------------------------------------
The information in this article applies to:
 
 - Microsoft Outlook 97
-------------------------------------------------------------------------------
 
SUMMARY
=======
 
Microsoft does not provide a converter to import Microsoft Windows Cardfile
files into Microsoft Outlook 97. This article describes two workarounds for
importing these files.
 
MORE INFORMATION
================
 
Workaround 1
------------
 
Use the Import/Export Add-on Pack for Schedule+ Version 7.0, to import the
Windows Cardfile file into Schedule+ and then into Outlook. There are three
steps to do this:
 
 - Install the Import/Export Add-on Pack for Schedule+ 7.0.
 
 - Expand and run the converter.
 
 - Import the Default.scd file into Outlook.
 
Install the Import/Export Add-on Pack for Schedule+ 7.0
-------------------------------------------------------
 
1. Download the Import/Export Pack from the Microsoft Web site:
 
   http://www.microsoft.com/scheduleplus/freestuff/impconv/default.htm
 
2. Save the file to the following location:
 
   c:\Program files\Microsoft Office\Office
 
Expand and Run the Converter
----------------------------
 
1. Double-click the file, Sch_suplfilt.exe in:
 
   c:\Program files\Microsoft Office\Office
 
2. Run the converter by double-clicking the file, Ilxlate.exe in:
 
   c:\Program files\Microsoft Office\Office
 
3. On the Transfer menu, click Import.
 
4. In the Available Systems list, click Windows Cardfile/Calendar and click OK.
 
5. In the Section list, click to select Cardfile.
 
6. Type the name or browse to the Cardfile file to be converted.
 
7. On the Fields tab, map the Cardfile fields to the appropriate Schedule+
   Contact fields, and click Import.
 
This will generate a Schedule+ default.scd file.
 
Import the Default.scd File into Outlook
----------------------------------------
 
1. On the File menu, click Import and Export.
 
2. Click to select "Import from Schedule+ or another program or file" and click
   Next.
 
3. Click Schedule+ 7.0 and click Next.
 
4. Type the name or browse to the Default.scd file and click Next.
 
5. Click to select, "Import 'default.scd(Contacts)' into 'Contacts'" and click
   Map Custom Fields.
 
6. Map the incoming Schedule+ fields to the appropriate Outlook Contact fields,
   click OK and Finish.
 
The default.scd file is imported into Outlook.
 
Workaround 2
------------
 
NOTE: This workaround requires that you have access to a computer with Microsoft
Windows 3.x installed. Microsoft Windows 95 does not include the Cardfile
program.
 
You can import Windows Cardfile files into Outlook using a three-step Process.
 
 - Print the Cardfile records to a text file.
 
 - Manipulate the comma-delimited file in Microsoft Word.
 
 - Import the tab-delimited file into Outlook.
 
Print the Cardfile Records to a Text File
-----------------------------------------
 
1. In Windows 3.x, click the Printers icon in Control Panel.
 
2. Configure the Generic/Text Only printer driver to the FILE port.
 
3. Open the .crd file you want to import.
 
4. On the File menu, click Print Setup.
 
5. In Print Setup, click to select Specific Printer, click the Generic/Text Only
   driver and then click OK.
 
6. On the File menu, click Page Setup, click to clear the Header and Footer
   check boxes, set the Left Margin to zero, and click OK.
 
7. On the File menu, click Print All.
 
8. Type a name for the file including the desired path and a .txt extension, and
   click OK.
 
Manipulate the Comma-Delimited File in Microsoft Word
-----------------------------------------------------
 
To convert the text file to a table, follow these steps:
 
1. In Word, open the .txt file from the above steps.
 
2. On the Edit menu, click Select All.
 
3. On the Table menu, click "Convert Text to Table."
 
4. In Number Of Columns, type "18" (without the quotation marks), click
   "Separate text at Paragraphs", and click OK.
 
5. Delete any completely empty columns by selecting them, and on the Table menu,
   click Delete Columns.
 
6. Verify that the fields of each record are in the correct column. Those that
   are not must be manually adjusted.
 
7. Place the cursor in the first row of the table and on the Table menu, click
   Insert Rows.
 
8. In the newly inserted row, type a field name for each column.
 
To convert the table to tab-delimited text, follow these steps:
 
1. On the Table menu, click Select Table.
 
2. On the Table menu, click "Convert Table to Text."
 
3. In Convert Table To, click "Separate text with Tabs" and click OK.
 
To enclose fields in quotation marks and replace tabs with commas, follow these
steps:
 
1. Type a double quotation mark in front of the first character in the file.
 
2. On the Edit menu, click Replace.
 
3. In Find What, type "^p" (without the quotation marks), in Replace With, type
   ("^p") (without the parentheses), and click Replace All.
 
4. In Find What, type "^t" (without the quotation marks), in Replace With, type
   (",") (without the parentheses), click Replace All and click Close.
 
5. On the File menu, click Save As.
 
6. Type a name for the file and in Save As Type, click Text Only and click Save.
 
Import the Tab-delimited File into Outlook
------------------------------------------
 
1. On the Outlook File menu, click Import and Export.
 
2. Click "Import from Schedule+ or another program or file" and click Next.
 
3. Click "Comma Separated Values" and click Next.
 
4. Browse to or type the name of the comma-delimited file and click Next.
 
5. Click the folder you want to import the records into and click Next.
 
6. Click to select "Import '<filename.txt>' into '<foldername>.'"
 
7. Click "Map Custom Fields" and map the incoming Cardfile fields to the
   appropriate Outlook fields and click OK and Finish.
 
REFERENCES
==========
 
For more information on importing Schedule+ files, please see the following
articles in the Microsoft Knowledge Base:
 
   Q164271 OL97: Converting Schedule+ Files to Outlook 97
 
   Q162990 OL97: Troubleshooting Schedule Plus Import Problems
 
A freeware utility to convert Cardfile databases into tab-delimited text files is
available on some bulletin boards. This utility, TRANSFIL.EXE, is in an archived
file named CARDXLT2.ZIP. It is also available directly from the author:
 
   Peter Horn
   43 Trevor Road
   Lansdowne 7764
   Republic of South Africa
 
   Tel. and Fax: +27 +21 696-1983
   EMail: HORNPETE@UCTVAX.UCT.AC.ZA
 
======================================================================
Keywords          : kbinterop IntpImEx
Version           : WINDOWS:97
Platform          : WINDOWS
Issue type        : kbhowto
=============================================================================
Copyright Microsoft Corporation 1999.


 
0
 

Author Comment

by:jwkilby
ID: 2596037
Edited text of question.
0
 
LVL 6

Expert Comment

by:sgenther
ID: 2596071
Try this procedure in 2000 it may work.
0
 

Author Comment

by:jwkilby
ID: 2596083
Thank you for your help.
James
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