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Viewing only those documents that you created

Hi all,

Ive got a database that has a view in which I only want the person that created it (and some defined managers at created time).

The view seems to work ok for me using this code...
select form = "yadda" & @username = createdby | @username = manager

Createdby and Manager are fields on my form yadda.

Now this seems to work most times, but sometimes there is an anomoly and it fails.

Is there another way I could perform the same operations? I dont want to create personal views (30,000 employees is a lot of personal views!)

Mat
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prenexus
Asked:
prenexus
1 Solution
 
Simon_HendryCommented:
You should use author and reader name fields to control the document  access, using view selections like this are pretty flakey at the best of times and course the view to need to be re-indexed a heap because @username is not static....

So create a field called readAccess on the document and make it a Readers Field

and also create a field called WriteAccess on the document and make it an Authors field

No you haven't specified whether there is any flow control in the document so I will assume that the access to the document is not dependent on some "Document State". So you should just be able to make both fields Computed when composed and set to the formula

@UserName:"[Managers]"  if you are using a Role called "Managers" in the ACL to specify managers

Or

@UserName:"<Managers Name>" where <Managers Name> is either the name of the Manager or a group containing the managers or something like that...

This way only the user who created the documents will be able to see the documents....

PS .. It is probably a good idea to use a role, so if the manager changes you only have to change who is in the role and not edit thousands of documents..

Hope this Helps !!!  
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prenexusAuthor Commented:
Simon,

Many thanks!

This seems to work a treat!

Mat
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