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Mutiple User Database - restrict access screen - 1 user at a time

Hi there

Have multiple - user db - 10 users at any time.  One of the screen only 1 person can use it at any time.

Question - is there a mechanism where

i).Restrict use of screen 1 user - lock others out.
2).If you are locked out - able to tell who is using the screen ??

Is it possible and how you do it - any ideas ????


1 Solution
Not sure why you'd want to lock users out of a form if someone else is using it. Access will by default lock a RECORD, preventing two users from editing the same data simultaneously, but not a form.

If you really did want to stop two people accessing the same form then you could do something like this:

1. Have a table (eg "frmUsers") containing a field for each form that you might want to protect.

2. Edit the code for the button that will open the form so that it checks to see if the appropriate field in "frmUsers" contains the name of the person using it. If the field is empty then open the form. If the field is not empty display a MsgBox telling the user that "<contents of field> is currently looking at this form" and do not open the form.

3. When (if) the form opens, set the name in the table to the user's name. (This could be stored elsewhere (say) in the client front end, or, if you're really clever you could get the user's network login id - I'm sure someone here could tell you how to do that... I couldn't)

4. When the user closes the form, the appropriate field in "frmUsers" must be set to "".

Ok, techie boys and girls - now turn it into proper code!

Good suggestion dramaqueen !

As requested here's little coding help (should be placed into form which is needed to be locked by single user):

Private Sub Form_Close()
    ' Release form lock
    CurrentDb.Execute ("UPDATE tblFormLock SET UserName='' WHERE FormName = " & Chr(34) & Me.Name & Chr(34))
End Sub

Private Sub Form_Open(Cancel As Integer)
Dim StrUserName As String
    StrUserName = Nz(DLookup("UserName", "tblFormLock", "FormName=" & Chr(34) & Me.Name & Chr(34)), "")
    If StrUserName <> "" Then
        ' form is currently opened by another user
        MsgBox "Can't open form because it's locked by user " & StrUserName & "."
        Cancel = True
        ' form can be opened, lock the form
        CurrentDb.Execute ("UPDATE tblFormLock SET UserName=" & Chr(34) & CurrentUser() & Chr(34) & " WHERE FormName = " & Chr(34) & Me.Name & Chr(34))
    End If
End Sub

Table which contains locking information is named "tblFormLock" and it contains the following fields:

FormName (text) PrimaryKey
Username (text)

ImraneA, forgot to mention that you need to populate table tblFormLock with the form name(s). If you have many forms to add, you can use this SQL to fill the table easily:

INSERT INTO tblFormLock ( FormName )
SELECT MSysObjects.Name
FROM MSysObjects
WHERE MSysObjects.Type=-32768;

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CurrentDb.Execute ("UPDATE tblFormLock SET . . . . .

Clever.  I'll remember that one.
ImraneAAuthor Commented:
Spot on but, had to use recordset (i.e. .edit & .update) rather CurrentDb.Execute ("UPDATE tblFormLock  etc.. for close event.

To improve robustness of this .
Happy to help you ImraneA.

I think you deserve half of the points, because the idea came from you. I've posted a question for you (Q.10311249).


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