How do I insert text into a scanned document?

Posted on 2000-03-12
Last Modified: 2013-12-15
I have an HP 6350Cxi scanner.  I use the same forms over and over in my business and have to type them by hand.  I have figured out how to scan the forms into my computer but can't figure out how to fill the forms out once they're scanned in there.  I have Microsoft Word 2000 as my word processor.  Can someone give me step by step instructions on how to do this so I can make my life a little easier?  Thanks!
Question by:jfitznc
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Author Comment

ID: 2610080
Adjusted points to 100

Accepted Solution

joris earned 0 total points
ID: 2610098
Make sure you scan them in as Text, then the file becomes editable with a Word processor. If you scanned the forms as "images" (black & white or colour), you cannot put text in them using Word. Well, you could but it is difficult. Or you would then have to use a graphic program (Adobe Photoshop, Paintshop Pro, etc) to add text to the image. Very cumbersome, large files etc...  The wrong way to do it... No, make sure you scan to Text. This will automatically launch the OCR (optical character recognition) which converts the bitmap into text. Make sure you have selected the correct language (in the Preferences section).

Expert Comment

ID: 2610552
Scanning forms is a bit of a specialized OCR.  Joris is on the right track, but you may find the task easier if you get some software specially designed for forms.  Two examples are OmniForm from Caere ( and Remark Office from Principia (

Best of luck.

Author Comment

ID: 2614537
Both answers were right on the mark and I thank Joris and Johlari for their help.  I ended up buying the OmniForm software and for only $150.00 can now edit any form I want to.  Thank you!  I never would have figured that out on my own!

Expert Comment

ID: 2614608
You're welcome.

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