[Webinar] Streamline your web hosting managementRegister Today

x
?
Solved

Time format Access and mail merge

Posted on 2000-04-15
8
Medium Priority
?
273 Views
Last Modified: 2008-02-01
Greetings To All
===========

I keep a database of club details which includes meeting time as a "Short Time" field and appears as 18:30. I also use the 24hr option.

Amongst other things I use the data for mailmerge in Word2K and the time is then displayed as 18:30:00

What can I do to remove the seconds?

Many thanks,

robinski
0
Comment
Question by:robinski
  • 3
  • 2
  • 2
  • +1
8 Comments
 
LVL 54

Expert Comment

by:nico5038
ID: 2719588
Did you try to change the timeformat in the regional setting in the configuration window?
0
 
LVL 10

Expert Comment

by:brewdog
ID: 2719830
Are you using the table itself as the record source for the mail merge? What about basing a query off the table and putting this for your time field:

CStr(YourField)

I'm not a machine with Access right now, so I can't guarantee it would work, but . . . it would convert it to text rather than letting Word read the stored time value.

Hope this helps . . .

brewdog
0
 
LVL 2

Expert Comment

by:repstein
ID: 2720334
You need to fix this from the Word side, not the Access side.

1. In your mail merge source document, go to the time fields that are not displaying properly. The will look something like <<meetingtime>>

2. Right click on the field and select toggle field codes

3. If you haven't done anything to the field, it will probably have a part that says \* MERGEFORMAT

Replace this with \@h:mm
If  you want am and pm to show, replace it with
\@h:mm am/pm

If you want the leading 0 to show in the time with AM or PM, replace it with
\@hh:mm AM/PM

Hope this helps.

Richard
0
The new generation of project management tools

With monday.com’s project management tool, you can see what everyone on your team is working in a single glance. Its intuitive dashboards are customizable, so you can create systems that work for you.

 
LVL 54

Expert Comment

by:nico5038
ID: 2720493
repstein,

Just out of curiosity:
Is the \* MERGEFORMAT referring/using  the regional settings ?
0
 
LVL 2

Expert Comment

by:repstein
ID: 2720562
nico5038:

\* MERGEFORMAT is a switch that maintains formatting directly applied to a field in Word. As best as I can tell, it sometimes is needed, and sometimes is not. If formatting is lost in the mailmerge document, then it needs to be added. It's automatically applied by Word when a field is inserted and Preserve formatting during updates has been checked in the Field dialog box. If you want to use a picture switch (such as \@ for times), this needs to come before the \* MERGEFORMAT switch).

It doesn't have anything to do with regional settings.

Richard
0
 

Author Comment

by:robinski
ID: 2721002
restein

Many thanks. Your technique certainly removed the seconds but I use a 24 hour clock. Is this possible?

robinski
0
 
LVL 2

Accepted Solution

by:
repstein earned 200 total points
ID: 2721171
\@ H:mm
should do the trick.

Richard
0
 

Author Comment

by:robinski
ID: 2721197
Thanks very very much.

robinski
0

Featured Post

Free Tool: Port Scanner

Check which ports are open to the outside world. Helps make sure that your firewall rules are working as intended.

One of a set of tools we are providing to everyone as a way of saying thank you for being a part of the community.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Traditionally, the method to display pictures in Access forms and reports is to first download them from URLs to a folder, record the path in a table and then let the form or report pull the pictures from that folder. But why not let Windows retr…
Sometimes MS breaks things just for fun... In Access 2003, only the maximum allowable SQL string length could cause problems as you built a recordset. Now, when using string data in a WHERE clause, the 'identifier' maximum is 128 characters. So, …
In Microsoft Access, when working with VBA, learn some techniques for writing readable and easily maintained code.
The Relationships Diagram is a good way to get an overall view of what a database is keeping track of. It is also where relationships are defined. A relationship specifies how two tables connect to each other. As you build tables in Microsoft Ac…
Suggested Courses

612 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question