Solved

Time format Access and mail merge

Posted on 2000-04-15
8
265 Views
Last Modified: 2008-02-01
Greetings To All
===========

I keep a database of club details which includes meeting time as a "Short Time" field and appears as 18:30. I also use the 24hr option.

Amongst other things I use the data for mailmerge in Word2K and the time is then displayed as 18:30:00

What can I do to remove the seconds?

Many thanks,

robinski
0
Comment
Question by:robinski
  • 3
  • 2
  • 2
  • +1
8 Comments
 
LVL 54

Expert Comment

by:nico5038
ID: 2719588
Did you try to change the timeformat in the regional setting in the configuration window?
0
 
LVL 10

Expert Comment

by:brewdog
ID: 2719830
Are you using the table itself as the record source for the mail merge? What about basing a query off the table and putting this for your time field:

CStr(YourField)

I'm not a machine with Access right now, so I can't guarantee it would work, but . . . it would convert it to text rather than letting Word read the stored time value.

Hope this helps . . .

brewdog
0
 
LVL 2

Expert Comment

by:repstein
ID: 2720334
You need to fix this from the Word side, not the Access side.

1. In your mail merge source document, go to the time fields that are not displaying properly. The will look something like <<meetingtime>>

2. Right click on the field and select toggle field codes

3. If you haven't done anything to the field, it will probably have a part that says \* MERGEFORMAT

Replace this with \@h:mm
If  you want am and pm to show, replace it with
\@h:mm am/pm

If you want the leading 0 to show in the time with AM or PM, replace it with
\@hh:mm AM/PM

Hope this helps.

Richard
0
Enterprise Mobility and BYOD For Dummies

Like “For Dummies” books, you can read this in whatever order you choose and learn about mobility and BYOD; and how to put a competitive mobile infrastructure in place. Developed for SMBs and large enterprises alike, you will find helpful use cases, planning, and implementation.

 
LVL 54

Expert Comment

by:nico5038
ID: 2720493
repstein,

Just out of curiosity:
Is the \* MERGEFORMAT referring/using  the regional settings ?
0
 
LVL 2

Expert Comment

by:repstein
ID: 2720562
nico5038:

\* MERGEFORMAT is a switch that maintains formatting directly applied to a field in Word. As best as I can tell, it sometimes is needed, and sometimes is not. If formatting is lost in the mailmerge document, then it needs to be added. It's automatically applied by Word when a field is inserted and Preserve formatting during updates has been checked in the Field dialog box. If you want to use a picture switch (such as \@ for times), this needs to come before the \* MERGEFORMAT switch).

It doesn't have anything to do with regional settings.

Richard
0
 

Author Comment

by:robinski
ID: 2721002
restein

Many thanks. Your technique certainly removed the seconds but I use a 24 hour clock. Is this possible?

robinski
0
 
LVL 2

Accepted Solution

by:
repstein earned 50 total points
ID: 2721171
\@ H:mm
should do the trick.

Richard
0
 

Author Comment

by:robinski
ID: 2721197
Thanks very very much.

robinski
0

Featured Post

Use Case: Protecting a Hybrid Cloud Infrastructure

Microsoft Azure is rapidly becoming the norm in dynamic IT environments. This document describes the challenges that organizations face when protecting data in a hybrid cloud IT environment and presents a use case to demonstrate how Acronis Backup protects all data.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Suggested Solutions

When you are entering numbers in a speadsheet, and don't remember what 6×7 is, you just type “=6*7" instead. It works in every cell! This is not so in Access. To enter the elusive 42 in a text box, you have to find a calculator, and then copy the re…
A simple tool to export all objects of two Access files as text and compare it with Meld, a free diff tool.
With Microsoft Access, learn how to start a database in different ways and produce different start-up actions allowing you to use a single database to perform multiple tasks. Specify a start-up form through options: Specify an Autoexec macro: Us…
Access reports are powerful and flexible. Learn how to create a query and then a grouped report using the wizard. Modify the report design after the wizard is done to make it look better. There will be another video to explain how to put the final p…

770 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question