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Public Folders and Shared Information . . .

Posted on 2000-05-17
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Last Modified: 2010-04-08
Okay, I have a group of people who actually fully share information in spreadsheets.  If I am using Novell, that works well: we can either set up the spreadsheet to allow users to edit rows without impacting each other or Novell keeps the users from overwriting each others work.

We want the same functionality in a public folder.  The problem is, the way our folders are set up, opening a file dumps a copy of it to the \temp directory, allowing users to overwrite each others' changes when they resave their documents to the same posting.

Is there a way that 1) two people can edit the same spreadsheet in Outlook, or 2) Outlook can prevent overwriting of files in the same way Novell does?  Thanks.
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Question by:kaldrich
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Expert Comment

by:SMosher
ID: 2824355
You'd need to go to a document management application to get the functionality you describe -- or simply use shortcuts in the public folders to open the Excel files from a shared network drive.
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by:kaldrich
ID: 2825461
I like the document management app idea, but are you suggesting using it in place of Outlook or in conjunction with it?  Obviously I'm trying to work with existing tools wherever possible, but document management does get at some of the issues identified with public folders.  Thanks.
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SMosher earned 200 total points
ID: 2825584
There are several document management tools that integrate with Exchange Server and Outlook -- from Eastman Software, 80-20 and Compaq, among others. These give you check-in/check-out, version control, and other features you really need for doc management. Public Folders alone don't do the job because of the conflict issue.
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by:kaldrich
ID: 2825698
Thanks.  I wish you had an answer to how to do it just with Outlook, but that is a deficiency of the product, not the knowledge of the person answering (grin!).  I appreciate the direction.
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