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Multiple Users of Outlook

Posted on 2001-06-19
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Last Modified: 2010-04-08
I'm having a problem configuring Outlook 2000 to work for 2 separate users on the same computer: sparate accounts, inboxes, calendars, etc.  Currently I have it setup to access my e-mail accounts.  However, I want to set it up so my sister can use it to check her e-mail accounts and have her own address book, without being able to access my Inboxes and me not being able to check hers.  What is the best way to do this?
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Question by:kre107
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DRRYAN3 earned 300 total points
ID: 6207034
Outlook 2000 was not designed for use by multiple users in the same way that Outlook Express was.  OE has options for managing multiple identities, each with a seperate mail store and passwords to control access.  You obviously lose the calendar with OE.

Both OE and Outlook 2000 can be run on the same PC.

If you must use Outlook 2000 you will probably have to setup folders for each of your emails with some rules to route mail to the right folder.
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Author Comment

by:kre107
ID: 6207299
According to something I got from MS's help site, you have to setup another set of personal folders, and then do the routing.  I'll give this a shot.

Although, would it be possible to switch it from Internet Mail Only to Corporate or Workgroup and run it that way?  Wouldn't Outlook prompt at startup for the username and password to login?

If the first solution wokrs I'll shoot you the points.  Do you know anything on setting up multiple users in Windows so that only certain folders and drives will show up in for a specific user where the other can't wipe out someone else's stuff?  I've followed Microsoft's directions but it doesn't seem to work right.
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LVL 12

Expert Comment

by:DRRYAN3
ID: 6207352
You can setup windows that way where each user must login.  My experience with it at home (wife and kids access) has not been pleasant and I am using the combined Outlook/Outlook express method.

Specifically, when you setup the multiple user access, the My Documents folder and other folders get moved into the c:\windows\profiles folder and get renamed.

With Corporate/Workgroup mode I think you need to have a mail store, like exchange, to connect to and you get into the setup of multiple profiles with windows messaging.
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Author Comment

by:kre107
ID: 6211755
Thanks for the insight.  Apparently in some regards your comment was correct in that technically Outlook can't be setup for multiple users.  That is, unless you setup the multiple users for Windows, customize the outlook settings for each user's e-mail account under their login, as well as extra personal folders, and go from there.

You have to password protect the personal folder files, and remove accounts for each other under Outlook under your respective Windows logon, but it works.  Not to mention that now my sister won't be overloaded with a crowded Start Menu with all my junk, and she can access what she wants on her own, and neither of us have to worry about the other wiping out each other's mail.

Thanks again.
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