Group and Outline in Excel

Posted on 2001-06-20
Last Modified: 2009-12-24
Hi all
I'm using Group and Outline in Excel 2000 to group some collumns using VBA ( Selection.Columns.Group ). My question is : How do I hide and show the grouped collumns using VBA. I tried recording a macro and got the following VBA code :
ExecuteExcel4Macro "SHOW.DETAIL(2,8,FALSE,,7)"
Excel 4 macro ???????
Is there no other code that I can use ? If not, can someone tell me the syntax of this code.

Question by:forsbom
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LVL 13

Expert Comment

ID: 6209405
There is, at least for Excel 97.

a) Do you want to show/hide the details for an individual column ? If yes: Do you want a toggle ? If no: Display the level 1,2,3... for all columns ?

b) Do you have users using Excel 97 ? There is a bug I tried to report in vain to Microsoft which must be circumvented.
LVL 13

Expert Comment

ID: 6209431
Sub Peekaboo()
  'Toggles the show/hide of column 6
  With ActiveSheet.Columns(6)
     .ShowDetail = (.ShowDetail = False)
  End With
End Sub

Author Comment

ID: 6209475
Hi cri
Thanks It's just what I wanted.
Your previous question : Yes my users are using Excel 97! What's the bug and what do I need to do ?????

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LVL 13

Accepted Solution

cri earned 75 total points
ID: 6209605
The bug is that if you re-state ShowDetail=False for a column/row with _already_ hidden details, then VBA will crash. Doing this on for ShowDetails=True will be ignored.

Therefore, either:

a) Ensure you always know the show/hidden status


b) Use the Toggle above


c) If the show/hide is for all columns/rows use this command:
ActiveSheet.Outline.ShowLevels RowLevels:=0, ColumnLevels:=1


d) Use this auxiliary Sub:

Sub HideDetail(rngToHide As Range)
   'Necessary because Visual Basic Office 97(SR-2) has a bug:
   '"ShowDetail = False" should not be re-stated if already = False,
   'contrary to ShowDetail = True resp. VB of Excel 5.0

   With rngToHide
      If .ShowDetail = True Then
         .ShowDetail = False
         'Do absolutely nothing
      End If
   End With
End Sub

Sub test()
  With ActiveSheet
    HideDetail .Columns(6)
    HideDetail .Rows(16)
    MsgBox "Fasten your seat belts, will crash VBA"
    .Rows(16).ShowDetail = False
 End With
End Sub

Author Comment

ID: 6209617
Thanks cri!!
Great answer!

LVL 13

Expert Comment

ID: 6209783
ThAnk you. Does it crash in Excel 2000 too ?
LVL 13

Expert Comment

ID: 6210202
Perhaps it was the answer to your question, but I should have asked first whether your intention is to allow grouping/ungrouping on protected worksheets (are there others ?...). In this case, if manual handling is wanted, this solution is much neater:

Option Explicit 'Prevent typos

Private Sub Workbook_Open()
  'Work-around for Excel 97 freezing Grouping/Autofilter for protected workSHEETS
  'As these properties are not saved, this sub re-sets them at open
  'Place this at ThisWorkbook level
  Dim ws As Worksheet
  For Each ws In ActiveWorkbook.Worksheets
    With ws
     .EnableOutlining = True
     .Protect contents:=True, DrawingObjects:=True, userInterfaceOnly:=True
     .EnableAutoFilter = True
    End With
  Next ws
End Sub


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