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Custom Print Styles and Public Folders

Posted on 2001-06-29
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Last Modified: 2012-05-04
I have a custom contact folder with custom defined Views.  I have also created 4 customized Print Styles
(one for each default Print Style).  The contact list will be resident in a Public Folder over a LAN/WAN.

1.  Can customized Print Styles be associated/isolated with the Public Folder?

2.  If not, how can these print styles be made available to all users in the network?

3.  Is there any way to control the content and/or layout of which fields are printed and how the data
is aligned?

4.  Even though the "Private" field is not included anywhere in the custom form or views, it still prints
using the Memo format.  Is there any way to remove this field from printing?
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Question by:DVLeach
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rjcpjc earned 200 total points
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As far as I can tell, custom print styles reside on the user's machine.  You can however copy the file that contains the custom print styles and then replace the corresponding file on all user's machines (at least in Outlook 2002 and I believe in Outlook 2000).  The file to look for is: outlprnt.  If you replace that file on another user's machine however, they will lose all of their custom print styles.  

If they have not defined any custom print style, they may not have that file on their system.  It should reside in the same directory as outcmd.dat (toolbar customization settings).  
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by:rjcpjc
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BTW, it was probably an oversight, but you have not allocatd any points for this question.  Please allocate points based on the difficulty of this question.
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by:DVLeach
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I tried to assign points the first time, but because I posted the question in the wrong place, I had no choice but to re-post with 0 points.  
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by:DVLeach
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I also get the following message when I try to increase the points:

You do not have enough available question points to increase this question value.
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by:rjcpjc
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Send a message to community support to refund the points in the wrong place and add them to this question.  
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by:DVLeach
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RJCPJC -

Thanks.  This is my first time posting a question and I'm getting the hang of it.  The request has been posted.
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by:rjcpjc
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Not a problem...but did my comment help at all (re original question)?
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by:DVLeach
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Yes, I think it did quite a bit.  I'm not quite willing to close off the discussion just yet, but that could be the easiest way to do what we need to do for the short term.

THANKS!
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by:rjcpjc
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You're welcome.  

What other type of solution did you have in mind?

If you are printing custom forms and want to define exactly what can be printed from the custom form its often easiest to use a Word Template.  See the following link:

http://www.slipstick.com/dev/customprint.htm

--PatriciaC

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by:DVLeach
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Patricia -

Since we are networked, I was hoping for an easy way just to isolate and associate the print styles with the folder so that users would only have the custom print style choices when in the Public Folder, rather than have them generally available.  Users in a hurry will typically not pay close enough attention to which print style was last used and then that creates all sorts of HelpDesk calls about why their message printed the way it did.

Also, we would want to "push" the styles down through network logon to avoid having to "visit" each pc individually.  As well, there is a possibility that this form may be used by other offices within the firm, so being able to distribute a complete package would be preferable.

All in all, if we can take the outlprnt file and make it into a self-installing batch file or something similar, we'll probably go for it.

I'm looking into the slipstick article as well.  Since I can't get blank fields to print, this may be the only way to control what we get.  Having the blank fields print is the easiest way I can think of for individuals to check/update their own information.

Thanks again!
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by:rjcpjc
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As far as pushing down the file, you should be able to do that in a batch file set to run when the user logs on to the network.

You might be able to set up a folder home page and then call the print command that way.  I don't know if you can specify a custom print style when calling the print command from a home page, but it might be something to look at.
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by:DVLeach
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Thanks.  I'll pass it along to my network administrator.
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