hiding actions

Posted on 2001-08-06
Last Modified: 2013-12-18
I have a Lotus Notes 4.6 database. I want to hide an action from everyone except 2 people. It works for one, but when I add the second it doesn't. I was using the Hide action if formula is true property.

@Name([CN];@UserName) != "A User"

Any ideas?

Also, can I hide it from everyone except editors in the access control list? If so, how?
Question by:hgajas

Expert Comment

ID: 6356800
Hello hgajas,
You can use the @IsMember formula.

eg you're hide when formalu would be as follows:

@IsMember("User A"; @Name([CN]; @UserName)) | @IsMember("User A"; @Name([CN]; @UserName))

I'm not sure wheter the order of the pars is right, if not check the help file.


Expert Comment

ID: 6356812
Oops, in my above comment, replace "User A" with "User B" in the second part of the formula.

Expert Comment

ID: 6357187
u can also write this as:

@IsNotMember(@name([CN];@username); "userA":"user B").

This is shorter. So, u could use this.
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Accepted Solution

sloeber earned 75 total points
ID: 6358588
Hey hgajas,

The best way to do this all is using roles.
If you use roles then the action is person independence but role dependence.
It's easier to maintain.
Because you just must go the ACL and assign an other person to that role.
The way you have written the name is also true.

So, how must you do that.
Go to the ACL
File ==> Database ==> AccessControlList
In the left frame under Basics choose Roles
Click on add in the body screen
Write a name for your role like "Visible"
Click ok
Go in the left frame back to Basic
Now you see you role and the right side below, between [ ].
So, click on all the editor names and assign them this role.
You click one time on the editor name and then one time on the role name, so there is a "v" visible near the role.

Go now to your action and write in the hide when properties

That's all
Now he hide the action for all the users who don't have the user role "[Visiblie]" assigned to them.

It's easy to maintain, and you don't have any hard coded formulas in your database.
Allways try to avoid that.


Author Comment

ID: 6359318
Thanks everyone who responded soo quickly. All answers worked. Thanks especially to sloeber, you didn't just answer the question you gave me lesson. Thanks.

Expert Comment

ID: 6359427
I hope that you understand the principle.
Try never to use hard coded formulas.

Thanks for the points
It's always a pleasure to help someone ;-)


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