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Group in database ACL doesn't work

Posted on 2001-08-15
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Last Modified: 2013-12-18
Hi,

I'm using a group in the database ACL and have given the appropriate access. I've checked the entries in the group and they're correct. However, the members in the group are not authorized to access the database.

Anyone knows what has happened?

Thank You.
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Question by:IceMountain
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Expert Comment

by:mdavisjr
ID: 6389235
In the ACL, do you have the group set to be a person group?
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Expert Comment

by:Moonshadow
ID: 6389923
What version of Notes are you using?

Are they accessing the database through the web or through a local Notes client?

Make sure that the users in that group are not included in a lower-access ACL group on the same database.
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by:Arunkumar
ID: 6392389
Normally the group ACL changes are not immediately reflected.  Give it some time and see.

-Arun

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by:IceMountain
ID: 6392793
i've selected person group for the group.

I'm using Notes 5 accessing from the client. It's the only group in the database.

It's been 3 days and still cannot access.



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Expert Comment

by:Moonshadow
ID: 6393720
Define "cannot access".  Does that mean that they cannot see any documents in the database or they physically cannot enter the database?

You may have readers fields in the documents that prevent them from being seen/accessed by users.
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by:IceMountain
ID: 6399861
"Cannot access" - users are not authorized to open the database.
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marilyng earned 50 total points
ID: 6401958
The group needs to be listed in the name and address book that's sitting on the server. The Access Control properties on the database needs to set the administration server, (file>>database>>access control>>advanced) and the "enforce a consistent access control" needs to be enabled for the "group" to work.  

If the users are attempting to access the application disconnected from the server, then Notes typically searches for "group" membership in the specified NAB -- names.nsf,(or the server name and address book).  On island or disconnected states, Notes will attempt to find the server or local replica of the address book in order to validate the "group".   Without the "enforce a consistent access control" enabled permissions for the group aren't copied down to the local .dsk file, and since the "group" doesn't exist on the local address book, permission will be denied.

The administration server also needs to be listed in the ACL of the database in order to designated as the administration server, however, this is not as crucial as the "enforce a consistent access control" setting.

---
I assume that the users have permission to access the server, but if you want a detailed explanation of the "denied event" open and view the server log, or the events.nsf on the server -- if configured correctly, it should post the exact denied access message.  

--
So, there are two permissions to check.. access to the server and access to the database.

--
If, after you have success in allowing them access, you find they can open the database, but not see any "documents", then this problem is readers fields or the specific rights assigned in the ACL for these users (which gets tricky if the default access conflicts with the designated access -- i.e. like "author" rights)

Let me know if this helps,

Marilyn
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by:Netminder
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IceMountain,

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