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saving large excel files

Posted on 2001-08-16
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Last Modified: 2012-06-21
I have a microsoft excel file that has numerous links and macros.  It has become quite a large file and I have not been able to save it without it locking up my system.
  Is there a limit to the size I can save?  
  Is there anything I can do to boost my capabilities?
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Question by:stm88
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Expert Comment

by:rosethorn111199
ID: 6394457
I have had many dealings with large files, say 5M-10M and have had similar problems.  In most cases I was able to work around them.

Some things to check out.

Are you using lots of pivot - tables.  These are very hard on memory.

Try multiple sheets saved in a workspace. This works really well.  I have several models that run in workspaces involving 10-15 workbooks with over 100 pages total.

If you decide to go multiple check out the copy/move sheets functionality on the page tab.

Cheers
rosethorn
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Author Comment

by:stm88
ID: 6397397
Thanks for the information, but this file is bigger than that.  It is about 27m and over 300 sheets
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Expert Comment

by:rosethorn111199
ID: 6397543
I remember earlier days when working with Lotus 123 V1.

At that time I thought 100K was about as big as a spreadshee should be!

At 27M I can envisage where MS would no longer function properly.

As far as size limits go there is one issue related to the number of relationships in calculations.  When you reach this the symptom is that the Calculate indicator will not turn off.  I am surprised you haven't hit this one yet.

I would strongly recommend going to workspaces and multiple workbooks.  It makes each file smaller and adds an extra dimension to understanding your application.

Cheers
rosethorn
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Author Comment

by:stm88
ID: 6405590
Thanks again, but the file has to stay as one because there are many linked files and reports that come from this one file.  Is there a way to keep everything intacked and transfer this to an access file and program?
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rosethorn111199 earned 150 total points
ID: 6407111
All the links will stay intact to other files.

Which files you save in the workspace is up to you.

I won't suggest going to Access since you will be applying DBMS type thinking to a spreadsheet problem.

Cheers
rosethorn
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Author Comment

by:stm88
ID: 6409165
It seems there is no real answer to my question other than don't make files that big.  I still don't know how to deal with the problem.
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