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Auto forwarding mail

folan
folan asked
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I need to set up a rule that when mail comes, it checks for certain criteria and if it fits, will forward the mail onto another address.  I used to be able to do this in outlook, but do not know how to do this in notes.
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Commented:
Folan,

In Notes you can create an agent to automate this. The following text from the designer help shows you how you can do this.

Sample agent: Forwarding mail  

You want product schedules sent to you by your manager, Daniel Peterson, to be distributed to the rest of your team automatically.

1. Select your mail database and choose Create - Agent.

2. Make these selections to create the agent:
   Name: "Forward Schedules"
   When should this agent run: "On Schedule Daily"
   Which document(s) should it act on: "All new and modified documents since last run"

3. click "Add Search":
   Condition: "Words and Phrases"
   Search For: Any of the words below
   Text box: "schedule"

4. Click "Add Search" again:
   Condition: "By Author"
   Search for documents whose Author: select "contains"
   Text box: enter "Daniel Peterson"
 
5. Run: "Simple action(s)"
 
6. Click "Add Action":
   Action: "Send Mail Message"
   To: Jennifer Lee, Wendy Quinn, Will Jones
   Subject: Latest Product Schedule
   Check "Include copy of document"
 
7. Press ESC, then "Yes" in the dialog box to save the agent.
Commented:
he needs to enable local agents in user preferences, too.


File >> preferences >> userpreferences .. enable scheduled local agents.

marilyng

Author

Commented:
I have set up an agent as stated above but I find that it is moving everything, not just the item that relate to the search criteria I've set.  The agent is moving any mail received from a user to another folder, but when it runs, it moves everything from all the folders.

any ideas?

Commented:
For testing purposes I created the following agent:

When should this agent run:
"After New Mail Has Arrived"
 
Add Search:
Condition: "Words and Phrases"
Search For: Any of the words below
Text box: "Test"
 
Add Action:
Action: "Send Mail Message"
To: my personal internetaddress
Subject: test subject
Check "Include copy of document"

Any message sent to this mail file containing the word "Test" was forwarded to the other address. The message that met the criteria did not move to any other folder. Perhaps, there is something wrong with the agent settings or selection criteria.
DO You want this to run always, even if the client is not open ?
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