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Need function to expand Outlook distribution lists

Posted on 2002-05-22
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Last Modified: 2010-04-08
1.  I have set up a distribution list with about 30 people in it.  When I
add or delete members in the group, Outlook shows me an easy-to-use
alphabetically-ordered view of all of the list members.  However, if I send
a message to the group and then view the message in the Outbox or in Sent
Items, the order of names seems almost random.  Is there anything I can do
to force alphabetical order here?

2.  Sometimes I receive a note from a person in the group which I want to
send to all other members in the group, excluding the person who sent me the
note in the first place (does that make sense?).  What I do now is send the
note to the distribution list, then quickly open up the Outbox where I see
all of the individual names, then remove the addresses that should not
receive the note, then send the message again.  Issue #1 above complicates
life here.

Ideally, what I would like is an "Expand Distribution List" function that
would convert the distribution list name on my new note to an alphabetized
list of addresses in the group before the message is sent.

Does anyone have an idea of how to achieve this?
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Question by:len222
5 Comments
 
LVL 21

Expert Comment

by:traval
ID: 7030215
Are you running Outlook 2002?  This functionality was apparently in earlier versions but has been removed on local distribution lists in 2002.  Using a DL on Exchange Server should resolve the issue, but using a local DL the order of names in the TO field (in Sent Items) is apparently determined by the order the names were added to the DL.  This is hard coded behavior, there is no setting which changes this.
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Author Comment

by:len222
ID: 7030333
I'm running Outlook 2000 in a standalone environment (no Exchange server).

It seems to me that the names are not listed in the order that they were added to the DL, but I'll check again.  If that were the case, I would at least have a workaround for alphabetizing:  copy the names somewhere else, then delete them all from the list, then re-add them in order.
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LVL 44

Expert Comment

by:bruintje
ID: 7345847
Hello len222

this question is open for more then 2 months
time to clean up
if not stated otherwise

my recom will be
-PAQ and refund
-this will be finalized by an EE Moderator
-with no further update (25.10.2002)

PLEASE DO NOT ACCEPT THIS COMMENT AS ANSWER

HAGD:O)Bruintje
posted by ToolzEE v1.0
0
 

Author Comment

by:len222
ID: 7350741
Bruintje, this is the first time I've had to "PAQ and refund" a question.  Could you please explain how I do this?
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Accepted Solution

by:
Jgould earned 0 total points
ID: 7374908
Question has been closed as per recommendation

JGould-EE Moderator
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