How to delete Duplicate Messages in Out Look Express?

Posted on 2002-06-18
Last Modified: 2010-04-08
Hi Experts,
  I am having a problem.i want to delete the duplcate messages in Outlook Express.

iS it possible.

Question by:N_K_venkat
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
  • 5
  • 4
  • 2
  • +2
LVL 23

Expert Comment

ID: 7088058
Here is the answer to a similar question (thanks Traval)

You could write some sort of VBA program to take care of duplicates, but the (kinda convoluted) process
below using Microsoft Excel should work for you and takes just a minute or two (excluding the import/export
time which might take a while if you have a whole lot of data in the folder).

To get rid of your duplicate emails try this:

1.  Go to folder with duplicate email messages
3.  Choose "Comma Seperated Value (Windows)" and save the file to your desktop.
4.  Open the CSV file on your desktop in Microsoft Excel
5.  Highlight all cells containing your data
6.  Choose DATA->FILTER->ADVANCED FILTER and set it to "Filter the list, in-place" and check "Unique
records only", then click OK.
7.  Now choose EDIT->COPY, then open a new Excel worksheet, and choose EDIT->PASTE.
8.  Save the new worksheet as a CSV file and close Excel
9.  Open Outlook, create a new folder (just in case) and go to the new folder.
rest of the wizard with the default options.

Hopefully, you now have a new folder with all of your email but no duplicates.  If so you can replace
the contents of the original folder with the contents of the new folder you created to import into.

As an FYI, if you are thinking about upgrading to Office XP, this process becomes a whole lot easier.
 Just export the folder to a CSV file, then import the CSV file into an empty folder choosing "Do not
import duplicate items" and your duplicates should be gone.

However, I a have found that for some reason the duplicate filter in Outlook 2000 doesn't work for this
type of issue, and that's why I came up with the convoluted process above.  You might try this first
in Outlook 2000, it might work for you like it does on my XP machine, if not the Excel filtering method
should work.

Author Comment

ID: 7091727
i am using outlook express 5.0. how am i to do it simply with this.

Author Comment

ID: 7091732
i am using outlook express 5.0. how am i to do it simply with this.
SharePoint Admin?

Enable Your Employees To Focus On The Core With Intuitive Onscreen Guidance That is With You At The Moment of Need.


Author Comment

ID: 7091977
  I am having nearly 10,000 Emails with attachments.i am using popup server to download the mails(using MS Outlook express).i want to remove the duplicate messages .How can i do it?

LVL 23

Expert Comment

ID: 7092302
I don't see anything there that should not work with OE.  Give it a shot.  As stated, it is a convoluted methid, but it is quite simple.  I have seen others, but they are not for OE and require VBA programming.

Author Comment

ID: 7094851
Dear slink9,

  Thanks for the answer but please tell me i have to try this with Excel or Outlook.but i am using Outlook express.i am having nearly 4000 mails some are duplicated i want to find the duplicate messages and delete it.
tell me how to do it

Thanks in advance
LVL 23

Expert Comment

ID: 7095523
My method in OE and Outlook is to sort by subject and manually remove them using the delete key and/or shift-click to select multiples.  It isn't worth the trouble to me to integrate additional steps because I don't receive 10,000 messages at a time.  That is how to do it.  Since nobody else has posted here, I am gathering that it can't be done any other way.

Expert Comment

ID: 7101873


I think what you are trying to say is this:  If I was already enough of an expert to be able to execute "some sort of VBA program" using a 10-step procedure through creation of an Excel worksheet "in just a minute or two", AND if I was using the program you discuss, Outlook 2000, instead of the program I actually have, Outlook Express, I probably would not be seeking the assistance I requested in the first place.

If I were you, I might also be wondering 1) why someone who volunteered to help you in the first place would say "it isn't worth the trouble to me" to actually finish helping you; and 2) What kind of expert would conclude that there could not be any solution to a problem other than the convoluted one which he proposed?

N.K., I am currently looking for the same thing that you are and can tell that I have seen before either a script (pre-written) or a freeware program which does precisely what you want it to. In fact, I have already found such a program for the Mac.  I will let you know when I find the one for Windows.

LVL 23

Expert Comment

ID: 7102099
I stated it isn't worth the trouble to me to integrate additional steps other than my manual method to delete dupes.  I have seen multiple methods but all relate to Outlook (not OE).  Maybe something exists but there is nothing for OE that I have been able to find.
LVL 44

Expert Comment

ID: 7347118
Sterlingo you signed up to post comments like that?

50% of the questions in the application TA's are answered in one or two days, most stay open because new users do not kow how to close them so it seems sometimes less then that

but you've to respect someone who's trying to help but can't help create the impossible out of thin air, if it's too much trouble (coding, or otherwise) then there should be no problem when one is stating that freely

with 4 months gone now, it seems it really is more trouble then justified for non-coders

LVL 44

Expert Comment

ID: 7347119
Hello N_K_venkat

this question is open for more then 2 months
time to clean up
if not stated otherwise

my recom will be
-PAQ and refund
-this will be finalized by an EE Moderator
-with no further update (26.10.2002)


posted by ToolzEE v1.0

Accepted Solution

Jgould earned 0 total points
ID: 7375362
Question has been closed as per recommendation

JGould-EE Moderator

Author Comment

ID: 7901896
i have nt received any proper answer for my question they how can i delete the question or accept any other answers


Featured Post

SuperAntiSpyware Licenses Discounted by 25% !

Exclusive offer to Experts Exchange Members!
Buy SuperAntiSpyware License(s) from us and save 25% on the regular purchase price.
- Includes Full SuperAntiSpyware Vendor Support Entitlements
- Your Subscription does not begin until you activate your license
- Buy for your friends

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Suggested Solutions

Is your Office 365 signature not working the way you want it to? Are signature updates taking up too much of your time? Let's run through the most common problems that an IT administrator can encounter when dealing with Office 365 email signatures.
Finding original email is quite difficult due to their duplicates. From this article, you will come to know why multiple duplicates of same emails appear and how to delete duplicate emails from Outlook securely and instantly while vital emails remai…
This video shows how to remove a single email address from the Outlook 2010 Auto Suggestion memory. NOTE: For Outlook 2016 and 2013 perform the exact same steps. Open a new email: Click the New email button in Outlook. Start typing the address: …
CodeTwo Sync for iCloud ( automatically synchronizes your Outlook 2016, 2013, 2010 or 2007 folders with iCloud folders available via iCloud Control Panel. This lets you automatically sync them with…

734 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question