Make a signature uneditable.

Posted on 2003-03-15
Medium Priority
Last Modified: 2006-11-17
I need to create signatures for all employees (name, contact info, and title) and my employer wants it so that the employees can't edit the signature once included in their email (especially the title).  The catch is that I need two different signatures, for each employee, that they pick depending on the content of the email (the fact that I have to offer a choice is why I thought signatures were my best bet).  
I need a way to make thease signatures uneditable.
Here is the software involved with my problem: users have Windows 2000 with Outlook 2000 and we use a Microsoft Exchange 5.5 Mail server.
I just joined experts-exchange so this is worth all the points I have.
Question by:apolychr

Expert Comment

ID: 8146005
I think there's no way to do that because the signature is part of the message body. May be there's a way by programming that feature in the send event of an outlook message so that the signature is added to the body when the user click the send button.

Author Comment

ID: 8146225
That makes sense so I'm afraid your right.  I've never done any programming in Outlook if you know of any tutorial sites that could point me in the right direction I'd appreciate it.  If not I'll give you the points anyway for convinceing me that it can't be done directly from Outlook.

Accepted Solution

mesch earned 240 total points
ID: 8146807
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Expert Comment

ID: 8147793
Create the image and then save it as a picture, then insert the picture file at the bottom of emails????

Expert Comment

ID: 8149838
What you are looking for is a product that puts the signature on after the message leaves the user... IE, at the server... there are a few that work, and are mainly used for adding legal disclaimers - since apparently, the world legal body has decided that companies are now liable for what their employees say in email - this feature is now available.

Check here:


I don't know whether it will afford you the ability to have user's choose their sig or not... but at the very least, it moves administration from the workstation to the server.

Good luck

Author Comment

ID: 8151384
Thanks for the links.  GearyTech good advice but the fact that I need two different disclaimers (with no clear set of rules to decide which one is used) makes this kind of software hard to use for my situation.  Thanks all for the help.

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