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Saving: Outlook Express

Posted on 2003-03-19
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We have Outlook Express in our office (7 computers) we are all hooked up to a central network server, but it is not our mail server (we have dial up service) Anyway, what I want to do is set up our e-mail so that all folders/settings/address books/e-mails, etc. can be saved onto our network server, or in a folder that is viewable on our desk top, so that we can back it up. I'm worried that one of our harddrives will crash and the saved e-mails will be lost. Is there a way to do this?

Thank you so much!
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Question by:cozmo_troll
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Expert Comment

by:traval
ID: 8170196
Unfortunately, no, you can't choose where the Outlook Express data files will be stored, and you definitely can't put them on a server (you can do all this with Outlook, however).  

You can find the email files by clicking TOOLS->OPTIONS->MAINTENANCE->STORE FOLDERS and here is the path to the DBX files which hold all your email.

You could create a shortcut to this folder on your desktop, so clicking the shortcut will open the folder that holds your email files just like they were stored on your desktop.

You can find the address book file by searching for *.wab, it'll actually be your windows-logon.wab, so if you were logged in as the default user it would be default.wab.

However, the only reason to have these files accessible from the desktop is if you are going to rely on the users to manually back up the files, and this just isn't going to happen.  Even the ones that don't just blow off backing up are going to do it wrong anyway, so when you need the backup it won't be there.  Instead you'll find they backed up winword.exe by mistake, or some such.

If you are using backup software, the software doesn't care where the files you want backed up are at, so just find them on the harddrive and set the folders to be backed up to the server by your software.
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by:cozmo_troll
ID: 8170497
What is the difference between Outlook Express and Outlook?
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traval earned 100 total points
ID: 8175460
Outlook Express is a simple MAPI client that is built into the Windows operating system.  It can only send/receive mail thru POP/MAPI/HTTP servers, read/post to newsgroups, and uses a simple contact address book.

Outlook is a retail program that must be purchased either alone or as part of Outlook.  It allows you to send mail thru the servers above, but also thru "corporate" servers such as exchange.  It also includes calendaring/scheduling, task management, advanced contact management, "sticky pad" notes, journaling, etc...

Specifically for your condition, however, Outlook allows you to specifiy where your PST file (where the data is) is located.  There is also a downloadable applet (form the MS web site) that automatically backs the PST file up for you.
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Author Comment

by:cozmo_troll
ID: 8175796
Thanks for the great advise!
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