Windows 2000 Professional--- Outlook 2000

Posted on 2003-10-30
Medium Priority
Last Modified: 2010-04-13

Ok, this is our problem:

the LAN in our small office connects about 10 computers whose OS are the same: Win 2K Professional.
We use one of them as the "server"(notice: OS is just Win 2k Professional, NOT Win 2K server).

I want to know if there is any way for us to send emails to each other with outlook 2000 ???  If yes, how ?
Or maybe we HAVE to install Win 2K server to achieve this ???

Many thanks,
Question by:codenamecharlie
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Expert Comment

by:Rob Stone
ID: 9648731
If you have an exchange server installed or pop3 email accounts you can.
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Accepted Solution

Rob Stone earned 1000 total points
ID: 9648739

Author Comment

ID: 9648771
To  Stoner79:

according to the link you gave me, exchange server must run on Win 2k server,
it can not run on Win 2k Professional?  
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Expert Comment

by:Rob Stone
ID: 9648784

Not sure about exchange 2000 or prior but I would be really suprised if it would run on Pro.

Expert Comment

ID: 9649047
Exchange server may be a little bit of overkill for 10 users.

I would look at getting one of the free pop/smtp servers. XMail http://www.xmailserver.org/ is pretty fully featured but can be a bit of a pain to set up. The other side of that is that it is very very flexible.


Expert Comment

ID: 9649057
You can use IIS SMTP to send email, but you need to make certain changes to use the POP service.

Check these out:


You should evaluate your needs. If emails are important to your organisation (they should be), you should really consider a decent server with exchange. If budget is an issue, and you guys can live with "can-do's", you might want to consider IIS SMTP & some other add-on.

Expert Comment

ID: 9650046
You have 10 Win2000 workstations, one used as a server?

You probably don't have much in-house IT expertise, and you probably don't want to do too much buy-in of that kind.

My preferred solution would be a small "black-box" linux-based intranet server with ready-configured services for file, mail, web, etc., but I know that it scares most people to get linux into a Microsoft environment, so on that background my suggestion would be:

1. if you don't already have it, get an xDSL connection with minimum 512/512 kbps ('high-speed' or 'broad-band' internet connection).

2.  use some public mail-service for all your work-mail (hotmail or whatever), but remember to create new mail-boxes, - don't use already existing private mailboxes.

I know that some might find it ridiculous to send your mails out and back, but you get several advantages:

1. today, most of the public free/low-cost mail services are very stable so you don't have to worry about backup

2. everybody can access their work-mail from home or anywhere else.

LVL 15

Expert Comment

by:Rob Stone
ID: 9650164
If you do go down the route of external mail like hotmail/yahoo, check the amount of space you are allocated free, as you may want to purchase some more room.

Hotmail gives you about 3-6MB as does yahoo, which isn't much if your not very good at housekeeping, or sending files.

Expert Comment

ID: 9650297
Wise notice from Stoner79, - I'm sorry I forgot!

To complete that line of thought:

Check-out some e-mail service providers, - you might consider to buy a package with e.g. 10 e-mail accounts and also getting yourself a company internet domain-name (it's no big expense).

Expert Comment

ID: 9650582
If I were in your position, I would register a domain name (anywhere from $20-$30 a year) and then purchase some pop3 email accounts for your employees. Both of these things can be done at a place like http://www.networksolutions.com . Then you can use outlook express (included with your operating system) to send and recieve email both internally and externally. I'm assuming of course that you already have an 'always on' internet connection like DSL.

As mentioned, however, these accounts do come with a size limit....usually something 8-10MB.
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Expert Comment

ID: 9652464
Try enabling Web Folders.  If that isn't the answer then use Pegasus Mail - it's free and can use Outlook as a client.

Hope that helps.

Expert Comment

ID: 9657423
As previously indicated, getting a domain and a 'web host' is the best idea, especially if this network shares a DSL or other connection to the internet.   Configuring IIS's pop3 and SMTP to work internally can be bothersome at best.

Domain names can be had for $10/yr on 3 year deals.  I do webhosting if you want more information on how this can be set up.

Expert Comment

ID: 9663606
I hate to even mention this, primarily because it's just plain ugly.  The Microsoft Mail system will work under windows 2000 and outlook 2000.  It takes a little work to get it installed, but it will let you send interoffice email without using the internet.  You just have to pick one workstation to be the "postoffice"  You'll need an NT 4.0 CD to get the files you need: WGPOADMN.DL_ and WGPOCPL.CP_ .  Those files have to be expanded into your "postoffice" machine's system32 directory.  After that you will be able to use the control panel postoffice applet to create/administer the postoffice.  Then you just add the Microsoft Mail service to your outlook and point it to the postoffice.

Like I said, it's not pretty . . .


Expert Comment

ID: 9663804
Dave! You should not hate yourself ;-))))

whatever I might say of the old MsMail, it does give you the benefits of a general MAPI compliance.

Perhaps I was a bit to hesitant in my suggestion of using external ISP, but I got the feeling that the request was for a solution that did not involve too much tech-work or postmaster management tasks.

Should that not be the case, I apologize and offer the following link to a free mailserver (SMTP & POP3) for any version of Windows:


Expert Comment

ID: 9807896
Any updates here ?

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