saved insted of saved as

Posted on 2003-11-03
Last Modified: 2010-04-03
I have a user that opened an excel file, made a large amount of changes, then saved it the same name as the previous name.  He wanted to do a save as so he could keep the original.  Is there any way to retrieve the old copy?
Question by:gabe23
LVL 18

Expert Comment

ID: 9674917
Do you do nightly backups?
Is the file saved locally or on a server, if on a server what operating system?

Author Comment

ID: 9674929
No nightly backup, its a a 2k pro box saved locally
LVL 44

Accepted Solution

CrazyOne earned 500 total points
ID: 9674953
Look at the temp files sometimes there sitll there and one of them may be the one you are looking for.
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LVL 44

Expert Comment

ID: 9674965
Ther might be a chance with one of these but I wouldn;t count on it.


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This feature is implemented for HPFS and NTFS only.


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For Win2000 and NT may work on XP


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Expert Comment

ID: 9675336
Hi there,
try the suggestions outlined here

Expert Comment

ID: 9681924
1) Restore from off-site corporate backup
2) Restore from on-site corporate backup
3) Restore from User backup (*bak)
4) Restore from AutoRecover location
5) Restore from recycle bin
6) Restore the temporary file

You have five, and more, 'normal' places to look for older copies. If none are available, this is a good time to FAIL and get some attention to giving the site a semblance of being other than run by a newbie in a closet using a default install with no security or anything. (sorry, I had to say it like that)

One way to get users, myself included, to care about backing up their data, is to have them lose data. I have manually patched a system with hex editing to restore a cheap inventory system for coworker. Fun only to prove I could. Probably stayed cross-eyed for hours. It is, however, not good business sense.

If the file is important, it belongs on a server, and backed up there by the user and the company. Users should not be allowed to keep critical files to themselves to make themselves less expendable. - which by the way makes them less promotable. So the theory goes then, that this file has no importance to anyone.

While I claim that the cost of your involvement in this is higher than the value of any such data restored, here's a best shot to make you a hero if it has been overlooked.

Answer: Try #4, look for the autorecover file. It is probably in the user's home directory. For example:

C:\Documents and Settings\gabe23\Application Data\Microsoft\Excel\

Unless autorecover is disabled. It looks like you've tried all the rest?  If none of these backup processes are in place, then it seems obvious that no one cares about these files in the first place, and admin has more need for attending to upgrades to keep the system up these days, than for trying to patch over every user typo and get into ever more unfamiliar third party tools. Here's one I haven't tried in awhile: "Move mouse to the 'undo' button and press it" - does it work?  Alternative fix, get a OS that cares to autobackup each file each time a change is made, like VMS.

Expert Comment

ID: 9682017
philby11's link had something on that too. Here is another.

Once I'd been editing a file and had a crash. To recover, I had to guess something else about the archive, and that was the filename. This may be version dependent, for it looked like random numbers and letters thrown together.  Must have been some Mickey-Soft default, making it look either encrypted or random.  Sorting the directory by date, I could make a better judgement of which file was which, and whether or not it belonged to MS-Word or Excel or what. Fortunately, the save rate was long enough, 10 minutes, to not be overwritten yet again too many times, and long enough in past to still have the cared for data.

So when looking for file, don't 'assume' that it has to have the same exact name. The size and date can be better criteria in many situations.

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