Solved

# Hi! I need some kind of macro for my excel file. I need to sort several columns. Thanks for answer!

Posted on 2003-11-05
244 Views
I have several columns containing user ID:s. Each column contains different amount of ID:s, an ID can only occurs once in a column. We want to sort the ID:s so that every row contains a certain ID in all the columns. If an ID is not present in a column the row in that column should be empty.

//Daniel
0
Question by:Vamos
• 7
• 4
• 3
• +1

LVL 4

Expert Comment

Can I see the file?
0

LVL 51

Expert Comment

I haven't the time to write a test script but here is the theory.

A quick and dirty mechanism would be to use a catchup process. Do as follows

Macro:

First sort each of the columns by the same criteria (you can do this by doing the sort and recording a macro)
Then
for each row do the following
Min = lowest ID (lexigographically that Ex. Bob, Bill Zed - Max = Bill)
for each column
if cell(row, column) > Min then
worksheet.Range( ... ).Insert Shift:= down
end if
next
next

You can test this manually.

1. Sort all the columns individually
2. Do 1 row at a time - find the lowest value - for every other value in the row that is greater than the lowest, select it and shift the column down.
3. Repeat for each row

When you are finished you will have the desired result.

This may not be the most efficient way but it will work and it should be fairly simple to implement.
0

LVL 51

Expert Comment

Opps typo,

I meant (lexigographically that Ex. Bob, Bill Zed - MIN = Bill) Min = Bill not Max!

0

LVL 24

Expert Comment

Try this,

This code sorts each column and checks if all the cells are equal in each row, if not it deletes that row.

to try this code open a newworkbook paste your data in sheet1, starting at first row, first column. now hit alt+f11 select modules from insert menu this opens the vbe window, paste the code below, close the vbe window. in xl hit alt+f8 select psort click run.

--------------
Sub psort()
For a = 1 To ActiveSheet.UsedRange.Columns.Count
Columns(a).Select
Selection.Sort Key1:=Cells(a, a), Order1:=xlAscending
Next a
'sorting finished
b = 1
Cells(1, 1).Activate
For z = 1 To ActiveSheet.UsedRange.Rows.Count
Cells(b, 1).Select
For a = 1 To ActiveSheet.UsedRange.Columns.Count - 1
If Cells(b, a).Value <> Cells(b, a + 1).Value Then
Cells(b, a).EntireRow.Delete shift:=xlUp
If b > 1 Then b = b - 1
Exit For
End If
Next a
b = b + 1
Next z
End Sub
----------------------
0

LVL 51

Expert Comment

R_Rajesh,

I don't think this is what is required. The way I understand it the following should happen

Input

b    c     b
c    d     a
a           x

Output (sorting is not really required based on spec but is required for easiest solution)

a           a
b           b
c     c
d
x

Correct Vamos?
0

LVL 51

Accepted Solution

Julian Hansen earned 500 total points
This problem intrigued me so I decided to write some code.

Try this out

Sub psort()
For a = 1 To ActiveSheet.UsedRange.Columns.Count
Columns(a).Select
Selection.Sort Key1:=Cells(a, a), Order1:=xlAscending
Next a

Cells(1, 1).Activate
bDone = 0
nRows = 0
Row = 0
While bDone <> 1
' Because we are shifting down we have to keep updating the rowcount
If Row <= nRows Then
nRows = ActiveSheet.UsedRange.Rows.Count
Row = Row + 1
' Find the min
Min = "zzzzzzzzzzzzzzzzzzzzzzzzz"
For Col = 1 To ActiveSheet.UsedRange.Columns.Count
Cells(Row, Col).Activate
If Cells(Row, Col) < Min And Not IsEmpty(ActiveCell) Then
Min = Cells(Row, Col)
End If
Next Col

For Col = 1 To ActiveSheet.UsedRange.Columns.Count
If Cells(Row, Col) > Min Then
Range(Cells(Row, Col), Cells(Row, Col)).Select
Range(Cells(Row, Col), Cells(Row, Col)).Insert Shift:=xlDown
End If
Next Col
Else
bDone = 1
End If
Wend
End Sub

Test data used

g    a   r
a    y   e
z    t   w
p    e   p
r         g
e

Results

a   a
e   e   e
g        g
p        p
r         r
t
w
y
z
0

LVL 24

Expert Comment

julianH:
We want to sort the ID:s so that every row contains a certain ID in all the columns.    If an ID is not present in a column the row in that column should
be empty.    <--------- (row in that column)

I could be wrong but what I think  Vamos actually means is that he wants to
retain only those ids that appear in every column and delete the rest i.e. say
there are four columns and that AAA is an ID, so in order to retain AAA it has
to appear in all the four columns. Atleast thats what the code i wrote assumes
but there was a bug in it. it fails if the number of ID's in each columns
are different.

The code below fixes that,

say this is the data in A1:D10

A   B   C   D
1   10  3   8
2   2   2    2
3   3   10  3
4   5   4    4
5   6   5    5
6   7   6    6
7   8   7    7
8   9   8
9   1   9
10      1

The result should look something like this

A   B   C   D
8   8   8   8
7   7   7   7
6   6   6   6
5   5   5   5
3   3   3   3
2   2   2   2

----------------
Sub psort()
Dim cl(20)
Sheets(1).Select
lc = Range("IT1").End(xlToLeft).Column
For kk = 1 To lc
For a = 1 To lc
Columns(a).Select
Selection.Sort Key1:=Cells(a, a), Order1:=xlDescending
cl(a) = Sheets(1).Cells(65535, a).End(xlUp).Row
Next a
tt = cl(1)
d = 1
For a = 1 To Range("IT1").End(xlToLeft).Column
If tt > cl(a) Then
tt = cl(a)
d = a
End If
Next a
Dim bFound As Boolean
bFound = False
For a = 1 To lc
For b = 1 To cl(a)
For c = 1 To tt
If Cells(b, a) = Cells(c, d) Then
bFound = True
Exit For
End If
Next c
If bFound = False Then Cells(b, a).ClearContents
bFound = False
Next b
Next a
For a = 1 To lc
Columns(a).Select
Selection.Sort Key1:=Cells(a, a), Order1:=xlDescending
Next a
Next kk
b = 1
Cells(1, 1).Activate
For z = 1 To tt
Cells(b, 1).Select
For a = 1 To lc - 1
If Cells(b, a).Value <> Cells(b, a + 1).Value Then
Cells(b, a).EntireRow.Delete shift:=xlUp
If b > 1 Then b = b - 1
Exit For
End If
Next a
b = b + 1
Next z
End Sub
--------------------------
0

LVL 24

Expert Comment

btw if your data is more than 20 columns wide change the array declaration appropriately
0

Author Comment

Hi!

say this is the data:
A   B     C    D
bb  ff    gg   ff
ff    bb        gg
gg

I want it to look like this after:

A    B   C    D
bb  bb
ff    ff         ff
gg       gg   gg

It should not delete something.

0

LVL 51

Expert Comment

I'll admit the request may be ambiguous however if you look at the last line of the question
" If an ID is not present in a column the row in that column should be empty"

I interpret this to mean that if an ID is not pressent in a column for a given row then the row remains but the cell is empty. Be that as it may the solutoin I posted above can be easily adapted for this situation (*'s show changed lines)

Sub pssort()
For a = 1 To ActiveSheet.UsedRange.Columns.Count
Columns(a).Select
Selection.Sort Key1:=Cells(a, a), Order1:=xlAscending
Next a

Cells(1, 1).Activate
bDone = 0
nRows = 1
Row = 0
*    bDel = False
While bDone <> 1
' Because we are shifting down we have to keep updating the rowcount
If Row <= nRows Then
nRows = ActiveSheet.UsedRange.Rows.Count
*            If bDel Then
*                bDel = False
*                Row = Row - 1
*            End If
Row = Row + 1
' Find the min
Min = "zzzzzzzzzzzzzzzzzzzzzzzzz"
For Col = 1 To ActiveSheet.UsedRange.Columns.Count
Cells(Row, Col).Activate
*                If Cells(Row, Col) < Min Then
*                    If IsEmpty(ActiveCell) Then
*                        bDel = True
*                    Else
*                        Min = Cells(Row, Col)
*                    End If
End If
Next Col

*            If Not bDel Then
For Col = 1 To ActiveSheet.UsedRange.Columns.Count
If Cells(Row, Col) > Min Then
Range(Cells(Row, Col), Cells(Row, Col)).Select
Range(Cells(Row, Col), Cells(Row, Col)).Insert shift:=xlDown
*                        bDel = True
End If
Next Col
*            End If
*           If bDel Then
*               Cells(Row, 1).EntireRow.Delete shift:=xlUp
*            End If
Else
bDone = 1
End If
Wend
End Sub
0

LVL 51

Expert Comment

Guess that clears that up.

Vamos - my earlier post solves the problem - you can ignore the second code post - it was an adaption to take into account Rajesh's interpretation of the requirement.
0

Author Comment

Hi julianH!

Your earlier post should solve my problem. But when I use the code on my data something goes wrong:

This is my data for example:

ABJ       AEG      AED
ABR       AEM      AEG
ACA
AED
AEG
AEM

After it look like this:

ABJ
ABR
ACA
AED
AED
AEG      AEG
AEG
AEM
AEM
0

Author Comment

sorry

ABJ
ABR
ACA
AED
AED
AEG     AEG
AEG
AEM
AEM
0

LVL 51

Expert Comment

Vamos,

I have just tried with your data I got the following results

ABJ
ABR
ACA
AED            AED
AEG      AEG      AEG
AEM      AEM

I can mail you the spreadsheet with the macro and sample data in if you wish.

0

Author Comment

julianH,

0

## Featured Post

### Suggested Solutions

Suppose you use Uber application as a rider and you request a ride to go from one place to another. Your driver just arrived at the parking lot of your place. The only thing you know about the ride is the license plate number. How do you find your U…
Although it can be difficult to imagine, someday your child will have a career of his or her own. He or she will likely start a family, buy a home and start having their own children. So, while being a kid is still extremely important, it’s also …
Viewers will learn how to properly install Eclipse with the necessary JDK, and will take a look at an introductory Java program. Download Eclipse installation zip file: Extract files from zip file: Download and install JDK 8: Open Eclipse and …
In this fourth video of the Xpdf series, we discuss and demonstrate the PDFinfo utility, which retrieves the contents of a PDF's Info Dictionary, as well as some other information, including the page count. We show how to isolate the page count in a…