Solved

Set up a view in my inbox grouping mails from the same person(s)

Posted on 2003-11-07
5
183 Views
Last Modified: 2013-12-18
I wan't to set up a vew which groups the mails under each senders name.
Something like I've tried to illustrate below

  *   >Jane Doe
          vJohn Doe
                John Doe      Subject 1
  *            John Doe      Subject 2
0
Comment
Question by:fstran
  • 2
5 Comments
 
LVL 31

Assisted Solution

by:qwaletee
qwaletee earned 25 total points
ID: 9701288
You need the Designer version of Notes.

Make a copy of All Documents.  Change the WHO column properties.  The second tab alows sorting -- change it from STANDARD to CATGEORIZEd.  That's it.
0
 
LVL 24

Accepted Solution

by:
HemanthaKumar earned 25 total points
ID: 9701311
In the mail db there is a view which already groups by person.

It gives information like this

*   >Jane Doe
          vJohn Doe
                Date/Time Recd      Subject 1
  *            Date/Time Recd      Subject 2

If you don't have one then it is easy to create one

View's Selection Formula would be
SELECT  @IsNotMember("A";ExcludeFromView)

The first col where you want the user to be listed make it a categorized column with foll formula

SentBy := @If(Principal = ""; From; Principal);
Attendees := @Trim(RequiredAttendees : OptionalAttendees);
Who := @If(DeliveredDate != ""; SentBy; @Elements(Attendees) > 0; @Subset(Attendees; 1); SendTo = ""; SentBy; @Subset(SendTo; 1));
CN1 := @Trim(@Name([CN]; Who));
CN := @If(@Contains(@Right(Who;"@");">") & CN1="";@Trim(Who);CN1);
G := @If(CN = ""; @Trim(@Name([G]; Who)); "");
S := @If(CN = ""; @Trim(@Name([S]; Who)); "");
Person := @If(CN != ""; CN; G != ""; G + " " + S; S != ""; S; @Trim(X400FreeForm));
Person2 := @If(@Left(Person;1)="\"" & @Right(Person;1)="\""; @LeftBack(@RightBack(Person;1);1); Person);
FullName := @If(Form = "Delivery Report" : "NonDelivery Report" : "Trace Report"; "Mail Router"; Person2);
@If(
    @Word(FullName; " "; 4) != "" & @Length(@Word(FullName; " "; 3)) > 1 ;
  @Word(FullName; " "; 4)   + " " + @Word(FullName; " "; 2) + " " +@Word(FullName; " ";3)+ ", "+ @Word(FullName; " "; 1);

   @Word(FullName; " "; 3) != "" & @Length(@Word(FullName; " "; 2)) = 1 ;
        @Word(FullName; " "; 3) + ", " + @Word(FullName; " "; 1) + " " + @Word(FullName; " "; 2);

   @Word(FullName; " "; 3) != "" & @Contains(@Word(FullName; " "; 2);".") = 0 ;
        @Word(FullName; " "; 2) + " " + @Word(FullName; " "; 3) + ", " + @Word(FullName; " "; 1);

   @Word(FullName; " "; 3) != "" & @Contains(@Word(FullName; " "; 2);".") ;
        @Word(FullName; " "; 3) + ", " + @Word(FullName; " "; 1) + " " + @Word(FullName; " "; 2);

    @Word(FullName; " "; 2) != ""; @Word(FullName; " "; 2) + ", " + @Word(FullName; " "; 1); @Word(FullName; " "; 1)
)

And Subject column will be of this formula

@If(Form = "NonDelivery Report"; "DELIVERY FAILURE: " + FailureReason; Form = "Delivery Report"; "DELIVERED: " + Subject; Form = "Return Receipt"; "RECEIVED: " + Subject; Form = "ReturnNonReceipt"; "NOT RECEIVED: " + Subject; Subject)

~Hemanth
0
 
LVL 31

Expert Comment

by:qwaletee
ID: 9709034
HemanthaKumar,
Which view groups by person?  Maybe in your custom mail DB.

The very short solution I provided above will allow the user to easily create such a view in about 2 minutes, assuming Designer is available.

If not, I'll have to mail some code out.
0

Featured Post

Live: Real-Time Solutions, Start Here

Receive instant 1:1 support from technology experts, using our real-time conversation and whiteboard interface. Your first 5 minutes are always free.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

You’ve got a lotus Domino web server, and you have been told that “leverage browser caching” is a must do. This means that we have to tell the browser everywhere in the web to use cache. In other words, we set (and send) an expiration date in the HT…
IBM Notes offer Encryption feature using which the user can secure its NSF emails or entire database easily. In this section we will discuss about the process to Encrypt Incoming and Outgoing Mails in depth.
Along with being a a promotional video for my three-day Annielytics Dashboard Seminor, this Micro Tutorial is an intro to Google Analytics API data.
This Micro Tutorial demonstrates using Microsoft Excel pivot tables, how to reverse engineer competitors' marketing strategies through backlinks.

775 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question