Solved

Set up a view in my inbox grouping mails from the same person(s)

Posted on 2003-11-07
5
190 Views
Last Modified: 2013-12-18
I wan't to set up a vew which groups the mails under each senders name.
Something like I've tried to illustrate below

  *   >Jane Doe
          vJohn Doe
                John Doe      Subject 1
  *            John Doe      Subject 2
0
Comment
Question by:fstran
[X]
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
  • 2
5 Comments
 
LVL 31

Assisted Solution

by:qwaletee
qwaletee earned 25 total points
ID: 9701288
You need the Designer version of Notes.

Make a copy of All Documents.  Change the WHO column properties.  The second tab alows sorting -- change it from STANDARD to CATGEORIZEd.  That's it.
0
 
LVL 24

Accepted Solution

by:
HemanthaKumar earned 25 total points
ID: 9701311
In the mail db there is a view which already groups by person.

It gives information like this

*   >Jane Doe
          vJohn Doe
                Date/Time Recd      Subject 1
  *            Date/Time Recd      Subject 2

If you don't have one then it is easy to create one

View's Selection Formula would be
SELECT  @IsNotMember("A";ExcludeFromView)

The first col where you want the user to be listed make it a categorized column with foll formula

SentBy := @If(Principal = ""; From; Principal);
Attendees := @Trim(RequiredAttendees : OptionalAttendees);
Who := @If(DeliveredDate != ""; SentBy; @Elements(Attendees) > 0; @Subset(Attendees; 1); SendTo = ""; SentBy; @Subset(SendTo; 1));
CN1 := @Trim(@Name([CN]; Who));
CN := @If(@Contains(@Right(Who;"@");">") & CN1="";@Trim(Who);CN1);
G := @If(CN = ""; @Trim(@Name([G]; Who)); "");
S := @If(CN = ""; @Trim(@Name([S]; Who)); "");
Person := @If(CN != ""; CN; G != ""; G + " " + S; S != ""; S; @Trim(X400FreeForm));
Person2 := @If(@Left(Person;1)="\"" & @Right(Person;1)="\""; @LeftBack(@RightBack(Person;1);1); Person);
FullName := @If(Form = "Delivery Report" : "NonDelivery Report" : "Trace Report"; "Mail Router"; Person2);
@If(
    @Word(FullName; " "; 4) != "" & @Length(@Word(FullName; " "; 3)) > 1 ;
  @Word(FullName; " "; 4)   + " " + @Word(FullName; " "; 2) + " " +@Word(FullName; " ";3)+ ", "+ @Word(FullName; " "; 1);

   @Word(FullName; " "; 3) != "" & @Length(@Word(FullName; " "; 2)) = 1 ;
        @Word(FullName; " "; 3) + ", " + @Word(FullName; " "; 1) + " " + @Word(FullName; " "; 2);

   @Word(FullName; " "; 3) != "" & @Contains(@Word(FullName; " "; 2);".") = 0 ;
        @Word(FullName; " "; 2) + " " + @Word(FullName; " "; 3) + ", " + @Word(FullName; " "; 1);

   @Word(FullName; " "; 3) != "" & @Contains(@Word(FullName; " "; 2);".") ;
        @Word(FullName; " "; 3) + ", " + @Word(FullName; " "; 1) + " " + @Word(FullName; " "; 2);

    @Word(FullName; " "; 2) != ""; @Word(FullName; " "; 2) + ", " + @Word(FullName; " "; 1); @Word(FullName; " "; 1)
)

And Subject column will be of this formula

@If(Form = "NonDelivery Report"; "DELIVERY FAILURE: " + FailureReason; Form = "Delivery Report"; "DELIVERED: " + Subject; Form = "Return Receipt"; "RECEIVED: " + Subject; Form = "ReturnNonReceipt"; "NOT RECEIVED: " + Subject; Subject)

~Hemanth
0
 
LVL 31

Expert Comment

by:qwaletee
ID: 9709034
HemanthaKumar,
Which view groups by person?  Maybe in your custom mail DB.

The very short solution I provided above will allow the user to easily create such a view in about 2 minutes, assuming Designer is available.

If not, I'll have to mail some code out.
0

Featured Post

Announcing the Most Valuable Experts of 2016

MVEs are more concerned with the satisfaction of those they help than with the considerable points they can earn. They are the types of people you feel privileged to call colleagues. Join us in honoring this amazing group of Experts.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

For Desktop Techs: How to retain a user's Notes configuration data when swapping out the end user's computer. (Assuming that you are not upgrading to a completely different version of Notes client) All you need to do is: 1) install Notes o…
For users on the Lotus Notes 8 Standard client, this article provides information on checking the Java Heap size and adjusting it to half of your system RAM in attempt to get the Lotus Notes 8.x Standard client to run faster.  I've had to exercise t…
In an interesting question (https://www.experts-exchange.com/questions/29008360/) here at Experts Exchange, a member asked how to split a single image into multiple images. The primary usage for this is to place many photographs on a flatbed scanner…
Are you ready to implement Active Directory best practices without reading 300+ pages? You're in luck. In this webinar hosted by Skyport Systems, you gain insight into Microsoft's latest comprehensive guide, with tips on the best and easiest way…

734 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question