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Checking email on Exchange server

Posted on 2003-11-07
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Can an individual check his Exchange mail via Outlook from home PC? If yes how?
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Question by:Stardotstar
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by:Dexstar
ID: 9704566
Stardotstar:

> Can an individual check his Exchange mail via Outlook from home PC? If yes how?

That is going to depend on how the Exchange server is configured.  Some places block the connection that Outlook requires, some places do not.  If your organization does, follow these instructions:

     1) In Outlook 2000, select Tools > Options > Mail Services from the menu.
     2) Click the button Reconfigure Mail Support....
     3) Select the option Corporate or Workgroup.
     4) Click Next.
     5) If you are prompted with a message, click Yes.
     7) Close, then re-open Outlook 2000.
     8) Select Tools > Services > Add.
     9) Select Microsoft Exchange Server.
     10) Change the Mail Server to be FULLY QUALIFIED name of your Exchange server.
           Examples:
               mail.YourCompany.com
               exchange.YourCompany.com

          You'll have to ask your IT department or Network Admin for the name to use,
          if you aren't sure.

     11) Change the mailbox to your Exchange alias.
               This is usually your NT user name.

     12) Click OK until you are back to the Outlook’s main screen.
     13) Select File > Exit to close Outlook 2000.
     14) Log off your machine, then log on again.
     15) On the desktop, click on Start > Settings > Control Panel > Mail.
     16) Click on the Delivery tab.
     17) In the box Delivery new mail to the following location, choose your Mailbox.
     18) Click OK, and close the Control Panel.
     19) Open Outlook 2000.

If that doesn't work, there are a couple reasons for it.  It depends on what error you get and where.  Like I said, it might be that your exchange server is configured to NOT allow you to do this.  You'll just have to try it and see.

If you run into problems, post the problems you find and I'll try to help you with them.  If it can't be worked out, there are other alternatives.  Maybe the "Exchange" protocol is blocked, but IMAP4 will work.  Let me know how it goes, and we'll see what else there is to try.


Hope that helps,
Dex*
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Author Comment

by:Stardotstar
ID: 9704598
Thanks,  they are telling the individual to use mail2web.  So it sounds like there is nothing really safisticated, right?
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Dexstar earned 500 total points
ID: 9704632
Stardotstar:

> Thanks,  they are telling the individual to use mail2web.  So it sounds like
> there is nothing really safisticated, right?

Well, that will certainly work.  If this is for a company, I don't know how I would feel about trusting important company information to some 3rd party...  For Mail2Web to work, you have to give them your login information, and they go out and get your e-mail for you.  Personally, that scares me to the point where I would never do that.

Exchange Server also has a free add-on called OWA (Outlook Web Access) that lets you connect to the mail server with a browser and read your e-mail.  Maybe the IT people should look into setting that up.  It would be much safer for your organization.

Dex*
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Expert Comment

by:MosesHull
ID: 9725993
The solution above requires you to open up more ports than you want to on the server (135, 137, 139) bad MOJO there. Plus you need to add to the stations hosts file (c:\windows\system32\drivers\etc\hosts or c:\winnt\system32\drivers\etc\hosts) a line that points to the netbios name of the server i.e.
66.93.22.104      exchange01


Okay you have 2 other options.

Option 1
Turn on the Outlook Web Access on the exchange server. This may already be on. Try opening a web browser and typing in http://yourservernamehere.com/exchange. It will prompt your for a logon name, password and domain. Use your network userid and password and netbios domain name. It will open up the mailbox associated with that logon name.  This is a very good way to get to your emails through a web interface. Downside to this is that you do not have automatic access to public address folders and multiple personal contact folders like you do in Outlook. It is not a complete solution. There is an add on call Plus Pack for OWA that you can install on the exchange server to give the web client more selection. ( http://www.messageware.com/). I have installed this baby at a bunch of site and it works swell.

Option B
Use IMAP folders. Downside to this is the calendar doesn't come through at all, no access to the global address list or your default contact folder. Upside is that you don't need to install Outlook, Outlook Express will work just as well.
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