Adding names to Access Control List

Posted on 2003-11-10
Medium Priority
Last Modified: 2013-12-18
Hi experts,
Those that know me will remember that I have databases sometimes running in a system without a Notes server. So there is no Notes name and address book on the system, although there is an Outlook one if that's any help. The databases are kept on a normal Windows server and people logged into the system can open them if they have Notes client on their machine.
If I want to control access to a database, how can I add names to its access control list in such a system?
Question by:StuartOrd
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LVL 31

Expert Comment

ID: 9714761
Well, norally, in taht setup, there are no acess restrictions at all, unless you turn on "enforce consistent ACL."  If you do turn on that option, then it works just like on a server -- you have to add the person's name to the ACL.

the only real difefrence is that the server can use groups in the Notes server address book (Domino Directory).  In your setup, groups are essentially useless.  (There are exceptions, but probably not worth talking about.)

So, just have someone with Manager acess go into Fle->Database->Access Control List, and add the Notes ID of whomever you wish to grant access.

Author Comment

ID: 9760259
Sorry I know little about networks. OK, so I can make it work a bit like Notes. I've got Notes client R5 on PCs that have access to the server that holds the database and all of these can see the databases on the server regardless of who's using the PC and who they logged on as. How do I create a Notes ID for them?
LVL 31

Accepted Solution

qwaletee earned 500 total points
ID: 9761448
First question, of course, is, do yuo really need to make separate Notes IDs for all of them.  If you are not concerned about security, and access retsrictions, and tracking who is making what edits, then they can share copies of teh same Notes ID.

Otherwise, use the Administrator client to create new IDs.  The facilities for doing this are all on the last tab of the administrator client, CONFIGURATION/  The Tools on that menu include choices for creating a new user.

Creating a user requires the use of a certifier ID.  if you do not have a certifier ID, create one from the same Tools menu.
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LVL 31

Expert Comment

ID: 9761452
One important note aboit all this: only  one person will be able to enter the database at a time. When that person is done he/she shoudl just close Notes so another person will be able to get in.

Author Comment

ID: 9762221
Ah, right. I think that's where I've had problems before as I don't have this Administrator client.

I guess I'm usually trying to fit a square peg in a round hole by using Notes for these jobs - I've pondered about migrating to Access of even VB a few times but as I know diddly squat about Access, have forgotten what little I knew about VB  but know a bit more about Notes, I keep soldiering on.

I'm not bothered about the one-user-at-a-time limit - it's not a problem in my case as it's not a normal Notes system.

Thanks anyway - I'll have to do without this and just rely on the security system we thought up earlier this year.


LVL 31

Expert Comment

ID: 9769256
Licensing issues aside, you can download the Admin client.

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