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Public Folders

Posted on 2003-11-10
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Last Modified: 2008-03-17
I was thingking of using Public Folders to shared Calendar's for certain Employees in my Networking Environment.  I was wondering is there a better way to shared folders and limit the amount of overhead that's involved.  These calendars are Room Bookings so I would be creating these from scratch.  Does anyone know a good website so I can read up on this Information?  I need to know what Public Folders can do for me.

Also Exchange Server has default folders within Public Folder I.e. Favorites and Internet Newsgroup.  How can I delete these Folders.  Do they serve any purpose?

Thanks,
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Question by:bdapsn01
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Accepted Solution

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drewid earned 100 total points
ID: 9728722
For the calendar I would do the following:
Create (if not already) a group on the server which will be for only those users and assign the users to the group.

You can setup the public folders as calendars but this MUST be done within an Outlook session (doesn't matter whose) to designate the folder as a calendar.  

Then you can go to Exchange System Manager and assign the permissions for that public folder to the group members.  If you want a particular user to be the owner of have special priveleges you can designate it there.

If you set the public folder up as a resource it can automatically accept appointments for available times.

With Regards to the Internet Newsgroup folder:
If you go to the Exchange System Manager and then to public folders, if you go to the properties. permissions, and then client permissions you can change the permissions to none.
I believe that this will remove the internet newsgroup from showing up on the users public folders directory.

For the Favorites folder I do not know what to do.

Thanks
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Expert Comment

by:Binleys
ID: 14483225
The above talks of setting the public folder as a resource.... how?, what I need to be able to do is automaticaly accept appointments booked into the public folder/calendar any clues from the experts would be greatfully recived?

Cheers The Wookiee
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