Solved

Exchange/Outlook Mailbox issue

Posted on 2003-11-13
4
262 Views
Last Modified: 2010-04-08
I have a customer that has several employees that have large mailboxes in exchange.  I want to setup these employees to be able to store mail they want to save in a separate location so it doesn't take up space in their mailbox and is stored on a separate drive.  This customer uses roaming profiles and they still want to be able to view these old messages.  I thought about archiving but my thought is that they could only view these messages if they import back into their mailbox.  Thus creating a large inbox again.  Once this part is completed i will go in and create storage limits on their exchange accts.
Thanks
0
Comment
Question by:spenrod2
  • 2
4 Comments
 
LVL 20

Accepted Solution

by:
Dufo G. Belski earned 50 total points
ID: 9740473
Archiving will store messages to a pst file (typically called archive.pst) can be located anywhere.  You can specify it to be stored in their profile so they will always have access to it, and it won't take up space on the Exchange server.

The archive will be viewable in the tree visible when you select File, Folder List, and will have the same folder structure as in Outlook Today.  There's no need to import anything back to the inbox.
0
 

Author Comment

by:spenrod2
ID: 9741142
When i archive i see it open the archive folder in the folder list but it then disappears.  If the archive can remain viewable in the tree and i don't have to import it, then how do you keep this up...
0
 
LVL 20

Expert Comment

by:Dufo G. Belski
ID: 9741198
Hmm, I'm not sure.  Mine has always been visible in the folder list.  I just took it for granted.  I don't have access to Outlook at the moment; have a look at Tools, Services or Tools, Email Accounts, depending on your version.

0
 
LVL 17

Expert Comment

by:RDAdams
ID: 9750482
Use the pst file.  You can create a natural filing system within each .pst and create a new one each year or so to prevent it from getting too huge.  I have been using them for a long time and they work great.
0

Featured Post

How your wiki can always stay up-to-date

Quip doubles as a “living” wiki and a project management tool that evolves with your organization. As you finish projects in Quip, the work remains, easily accessible to all team members, new and old.
- Increase transparency
- Onboard new hires faster
- Access from mobile/offline

Join & Write a Comment

Sometimes Outlook might have problems sending a message. There may be various causes- corrupted PST, AV scanner etc. The message, instead of going to the Sent Items folder, sits in the Outbox indefinitely. To remove it you can use a free tool cal…
Following basic email etiquette rules will help you write a professional email and achieve a good, lasting impression with your contacts.
Get people started with the process of using Access VBA to control Outlook using automation, Microsoft Access can control other applications. An example is the ability to programmatically talk to Microsoft Outlook. Using automation, an Access applic…
To add imagery to an HTML email signature, you have two options available to you. You can either add a logo/image by embedding it directly into the signature or hosting it externally and linking to it. The vast majority of email clients display l…

705 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question

Need Help in Real-Time?

Connect with top rated Experts

11 Experts available now in Live!

Get 1:1 Help Now