Solved

Distribution Lists - send to a list but only display a single name

Posted on 2003-11-19
3
377 Views
Last Modified: 2010-04-08
I want to send an email out to a group of people but I don't want them to be able to see all the other names of the people I am sending this email to for security reasons.

Is there a way to send out an email to a distribution list and only have it show the single address of the person you are sending the email to.
I tried doing BCC but for some reason it would send the email to me instead of to the people in the list which was really weird.

If somebody know how to do this in outlook let me know

Kelly
0
Comment
Question by:unreal400
3 Comments
 

Accepted Solution

by:
JennyC earned 40 total points
ID: 9807872
OPTION A
Put the distribution list in the bcc (blind carbon copy) field. (if you don't have a bcc field showing, click the "options" button on the button bar).

You need to put something in the "to" field also, so put your own address there.
(I know this is not exactly what you want to do)

This will send them the email without showing the dist list, but it doesn't show the individuals address in the "to" field.

OPTION B
If you really want the person's name in the to field, you have to do it as a mail merge.

Start a new message, go to Tools, Letters and Mailings, Mail Merge Wizzard.  In the wizzard you can "Chose from outlook Contacts" this means individual contacts or distribution lists.  

Following the wizzard and sending this way, will generate a sep email for each person in the list, so their name is in the "To" field.
0
 
LVL 2

Author Comment

by:unreal400
ID: 9807985
I was doing BCC before but I needed there name in the list otherwise some spam filters would delete the emails without them getting to the right person.  

Option B with the mail merge should work fine for what I want to do.

Thanks for the info
Kelly
0
 

Expert Comment

by:bb1919
ID: 11834947
Kelly:

You could do option B and keep in mind there is also a function with the Mail Merge that allows the user to attach documents as well. It is a little more complicated, however if you would like assistance I would be more than happy to help out.
0

Featured Post

Windows Server 2016: All you need to know

Learn about Hyper-V features that increase functionality and usability of Microsoft Windows Server 2016. Also, throughout this eBook, you’ll find some basic PowerShell examples that will help you leverage the scripts in your environments!

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

What does UTC stand for?  “Coordinated Universal Time” – Think of this as the true time on Planet Earth that never changes with the exception of minor leap seconds here and there to account for the changes in the planet's rotation.   What does th…
Learn more about how the humble email signature can be used as more than just an electronic business card. When used correctly, a signature can easily be tailored for different purposes by different departments within an organization.
Get people started with the process of using Access VBA to control Outlook using automation, Microsoft Access can control other applications. An example is the ability to programmatically talk to Microsoft Outlook. Using automation, an Access applic…
To add imagery to an HTML email signature, you have two options available to you. You can either add a logo/image by embedding it directly into the signature or hosting it externally and linking to it. The vast majority of email clients display l…

910 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question

Need Help in Real-Time?

Connect with top rated Experts

21 Experts available now in Live!

Get 1:1 Help Now