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Distribution Lists - send to a list but only display a single name

Posted on 2003-11-19
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Last Modified: 2010-04-08
I want to send an email out to a group of people but I don't want them to be able to see all the other names of the people I am sending this email to for security reasons.

Is there a way to send out an email to a distribution list and only have it show the single address of the person you are sending the email to.
I tried doing BCC but for some reason it would send the email to me instead of to the people in the list which was really weird.

If somebody know how to do this in outlook let me know

Kelly
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Question by:unreal400
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3 Comments
 

Accepted Solution

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JennyC earned 40 total points
ID: 9807872
OPTION A
Put the distribution list in the bcc (blind carbon copy) field. (if you don't have a bcc field showing, click the "options" button on the button bar).

You need to put something in the "to" field also, so put your own address there.
(I know this is not exactly what you want to do)

This will send them the email without showing the dist list, but it doesn't show the individuals address in the "to" field.

OPTION B
If you really want the person's name in the to field, you have to do it as a mail merge.

Start a new message, go to Tools, Letters and Mailings, Mail Merge Wizzard.  In the wizzard you can "Chose from outlook Contacts" this means individual contacts or distribution lists.  

Following the wizzard and sending this way, will generate a sep email for each person in the list, so their name is in the "To" field.
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Author Comment

by:unreal400
ID: 9807985
I was doing BCC before but I needed there name in the list otherwise some spam filters would delete the emails without them getting to the right person.  

Option B with the mail merge should work fine for what I want to do.

Thanks for the info
Kelly
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Expert Comment

by:bb1919
ID: 11834947
Kelly:

You could do option B and keep in mind there is also a function with the Mail Merge that allows the user to attach documents as well. It is a little more complicated, however if you would like assistance I would be more than happy to help out.
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