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Can multiple profiles share contacts/calandar but NOT E-Mails?

Posted on 2003-11-20
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Last Modified: 2010-04-08
I have Outlook 2002 running on XP pro and I want to set up 2 profiles on the same acct on the same computer.  I would like them to share a contact list and calander, but NOT E-Mail addresses.  Can this be done, and if so...how?
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Question by:t2h
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Expert Comment

by:rjcpjc
ID: 9790707
Not elegantly. You could create a new PST file and put a Calendar folder and Contacts folder in there. Then you could open that PST file from both profiles (not at the same time of course).

However, there is no way to make that Calendar the default Calendar for the users. Same iwth Contacts. Although you can add that Contacts folder as an email address book by right clicking on the folder and choosing properties. Then select the Outlook Address Book tab and check the button for "make this folder an address book".

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Expert Comment

by:rjcpjc
ID: 9790711
Oh, and the users would still have their own Calendar and Contacts folders that were completely separate from the shared one and there's no way to remove the default ones.
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Expert Comment

by:slink9
ID: 9790737
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slink9 earned 2000 total points
ID: 9790741
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Expert Comment

by:shivsa
ID: 9790792
i got his from microsoft site, check this too.

http://support.microsoft.com/?kbid=286044
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Expert Comment

by:shivsa
ID: 9790802
How to Export Contacts from a Personal Folder in One Profile to a Personal Folders (PST) File in Another Profile, and then Open the Contacts Separately on the Folder List

   1. On the View menu, click Folder List.
   2. In the Folder List pane, select the folder that you want to share.
   3. On the File menu, click Import and Export.
   4. In the Choose an Action to Perform box, click Export To a File, and then click Next.
   5. In the Create a File of Type list, click Personal Folders File (.pst), and then click Next.
   6. Click the Contacts folder that you want to export from (choose to include subfolders if necessary), and then click Next.
   7. In the Save Exported File As dialog box, type a new name for the .pst file, type the path that you want the personal folder to be located in, and then click Next.
   8. In the Create Microsoft Personal Folders dialog box, click OK. The Contacts folder that you selected is exported to the new .pst file.
   9. Open Outlook by using the profile that you want to import the contacts to.
  10. On the File menu, click Open, and then click Outlook Data File.
  11. Browse to the exported .pst file that you created in steps 1 through 8, click the .pst file, and then click OK.

Outlook opens the .pst file with the Contacts folder that you selected on the Folder List.
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Expert Comment

by:slink9
ID: 9790811
That is import/export, not sharing.  You would have to add one contact to both to keep them synchronized.
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