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Supress group recipients addeseese

Posted on 2003-11-22
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Last Modified: 2010-04-08
I am sending an email to a group list "My Group" but wish not to disclose the distribution addresses.
How is this accomplished on Outlook 2000?
I display the group name in 'To" but when the mail is sent the group has access to all those addresses in the group. Instead of my group name in "To" the entire distribution is displayed in "To".
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Question by:kkeegler
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7 Comments
 
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Expert Comment

by:sunray_2003
ID: 9803193
Dear kkeegler,

Have you tried sending email putting the email address or group list not in the TO field but instead on BCC


Thanks,
Sunray
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Author Comment

by:kkeegler
ID: 9803219
Actually no, as that is not logical as a typical way to send email. Is that a work around to an Outlook problem or the "solution".
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sunray_2003 earned 1500 total points
ID: 9803237
>> as that is not logical as a typical way to send email.

well if you have people in group then everyone in the group would obviously know cos there is nothing wrong to know..

However, if you donot want people in the group to see other's email , I would think putting in Bcc is the only solution

Sunray
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Author Comment

by:kkeegler
ID: 9803525
Sunray

I tested the work around solution and it worked as you suggested, although it seems there should be a straight forward solution.

We all know that isn't always the case in Microsoft products.

Thanks for you prompt attention to this question!!
  Ken
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LVL 49

Expert Comment

by:sunray_2003
ID: 9803527
Thanks

You are welcome

Sunray
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Expert Comment

by:JennyC
ID: 9807894
Ken,
Below are solutions I gave to someone else.  

The bcc is not a "work around", it is the standard way that people send email to groups.  The bcc is exactly what it says, a method for blind copying - so if you want to send to a group but not let them see who else is recieving the message, that is what the blind copy function is for in all mail clients, not just Microsoft.   But take a look at my other option B, below if you want to do it differently.
Jenny

"OPTION A
Put the distribution list in the bcc (blind carbon copy) field. (if you don't have a bcc field showing, click the "options" button on the button bar).

You need to put something in the "to" field also, so put your own address there.
(I know this is not exactly what you want to do)

This will send them the email without showing the dist list, but it doesn't show the individuals address in the "to" field.

OPTION B
If you really want the person's name in the "to" field, you have to do it as a mail merge.

Start a new message, go to Tools, Letters and Mailings, Mail Merge Wizzard.  In the wizzard you can "Chose from outlook Contacts" this means individual contacts or distribution lists.  

Following the wizzard and sending this way, will generate a separate email for each person in the list, so their name is in the "To" field. "

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Author Comment

by:kkeegler
ID: 9809759
JennyC,

Thanks for the follow up.

I actually did the suggested "Option A" .

This is a group mailing I do once each week and it just seemed a less cluttered address field looked a little better.

I also use the bcc function regularly but missed the visual logic I guess.

Thanks
 Ken
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