asked on

differentiate between external and internal email addresses

I am trying to make a message rule that moves all emails from inside my company to a folder, and outside my company to a different folder.

How do you differentiate between external and internal email addresses in? This rule doesn't work:
-------------------
Apply this rule after the message arrives
with @mycompany.com in the sender's address
move it to the InternalEmails folder
-------------------

I am running Outlook 2000 SR-1.

Thanks for you help,

Joseph

ASKER CERTIFIED SOLUTION

Bartender_1

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josephfluckiger

ASKER

Well There are about 1,200 people at my company, so that would be a little unwieldy. I was hoping to have an easier way.

The Exchange server appears to use a different format for internal email addresses. For example, here is the email address tab of the properties of my email address (I replaced by company name with "mycompany").

MS:mycompany/ATL/JSFLUCKI
CCMAIL:Fluckiger, Joseph at ATL
SMTP:JFluckiger@mycompany.com
X400:c=US;a= ;p=mycompany;o=ATL;s=Fluckiger;g=Joseph;i=S.;

So email address that never leave the company never get converted into their full SMTP format with @mycompany.com, they stay in the format mycompany/ATL/JSFLUCKI, and is why the filter on "@mycompany.com" does work.

Joseph

SOLUTION

sunray_2003

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stefri

use: where my name is in TO or CC field for internal mail
use @mycompany for external mails

Stefri

josephfluckiger

ASKER

Well Bartender_1 is smarter than I thought he was :)

That worked like a champ! There was already a distribution list set up with everyone on it, so all I had to do was make a rule that says
------
Apply this rule after the message arrives
from ~Everyone
move it to the InternalEmails folder
-----

Thanks Bartender, and thanks sunray for helping me realize how smart Bartender's answer was. ;)

Joseph

Bartender_1

~LOL~
Thanks for the points. I'm glad I was able to be of assistance.

Thanks for the backup (once again) sunray_2003.

Cheers!

:o)

Bartender_1

sunray_2003

You are welcome bartender..

We got to help each other .....

Sunray