Solved

differentiate between external and internal email addresses

Posted on 2003-11-25
7
705 Views
Last Modified: 2010-04-08
I am trying to make a message rule that moves all emails from inside my company to a folder, and outside my company to a different folder.

How do you differentiate between external and internal email addresses in? This rule doesn't work:
-------------------
Apply this rule after the message arrives
with  @mycompany.com     in the sender's address
move it to the    InternalEmails   folder
-------------------

I am running Outlook 2000 SR-1.

Thanks for you help,

Joseph
0
Comment
Question by:josephfluckiger
  • 2
  • 2
  • 2
  • +1
7 Comments
 
LVL 22

Accepted Solution

by:
Bartender_1 earned 400 total points
ID: 9819810
Hi josephfluckiger,
Have you tried this:
Create a group (or Distribution list) with the e-mail addresses of all your internal contacts.
Create a rule that moves all e-mails from people in the group (or distribution list) to a different folder.

Hope this helps!

:o)

Bartender_1
0
 
LVL 1

Author Comment

by:josephfluckiger
ID: 9820097
Well There are about 1,200 people at my company, so that would be a little unwieldy. I was hoping to have an easier way.

The Exchange server appears to use a different format for internal email addresses. For example, here is the email address tab of the properties of my email address (I replaced by company name with "mycompany").

MS:mycompany/ATL/JSFLUCKI
CCMAIL:Fluckiger, Joseph at ATL
SMTP:JFluckiger@mycompany.com
X400:c=US;a= ;p=mycompany;o=ATL;s=Fluckiger;g=Joseph;i=S.;

So email address that never leave the company never get converted into their full SMTP format with @mycompany.com, they stay in the format mycompany/ATL/JSFLUCKI, and is why the filter on "@mycompany.com" does work.

Joseph
0
 
LVL 49

Assisted Solution

by:sunray_2003
sunray_2003 earned 100 total points
ID: 9820138
Bartender's idea seems very smart. But I am not sure how many email address you can add in a distribution list.

I know there was a question in this area where a questioner said he was able to add only 535 in the distribution list ...

But I would assume you can create many distribution list and go from there .....  

Sunray
0
Control application downtime with dependency maps

Visualize the interdependencies between application components better with Applications Manager's automated application discovery and dependency mapping feature. Resolve performance issues faster by quickly isolating problematic components.

 
LVL 13

Expert Comment

by:stefri
ID: 9820945
use: where my name is in TO or CC field for internal mail
use @mycompany for external mails

Stefri
0
 
LVL 1

Author Comment

by:josephfluckiger
ID: 9821336
Well Bartender_1 is smarter than I thought he was :)

That worked like a champ! There was already a distribution list set up with everyone on it, so all I had to do was make a rule that says
------
Apply this rule after the message arrives
from ~Everyone
move it to the  InternalEmails folder
-----

Thanks Bartender, and thanks sunray for helping me realize how smart Bartender's answer was. ;)

Joseph

0
 
LVL 22

Expert Comment

by:Bartender_1
ID: 9821370
~LOL~
Thanks for the points. I'm glad I was able to be of assistance.

Thanks for the backup (once again) sunray_2003.

Cheers!

:o)

Bartender_1
0
 
LVL 49

Expert Comment

by:sunray_2003
ID: 9821468
You are welcome bartender..

We got to help each other .....

Sunray
0

Featured Post

Is Your Active Directory as Secure as You Think?

More than 75% of all records are compromised because of the loss or theft of a privileged credential. Experts have been exploring Active Directory infrastructure to identify key threats and establish best practices for keeping data safe. Attend this month’s webinar to learn more.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Resolve Outlook connectivity issues after moving mailbox to new Exchange 2016 server
Large Outlook files lead to various unwanted errors and corruption issues. Furthermore, large outlook files can also make Outlook take longer to start-up, search, navigate, and shut-down. So, In this article, i will discuss a method to make your Out…
This Experts Exchange video Micro Tutorial shows how to tell Microsoft Office that a word is NOT spelled correctly. Microsoft Office has a built-in, main dictionary that is shared by Office apps, including Excel, Outlook, PowerPoint, and Word. When …
This video shows how to remove a single email address from the Outlook 2010 Auto Suggestion memory. NOTE: For Outlook 2016 and 2013 perform the exact same steps. Open a new email: Click the New email button in Outlook. Start typing the address: …

861 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question

Need Help in Real-Time?

Connect with top rated Experts

26 Experts available now in Live!

Get 1:1 Help Now