margins set outside printable area

Posted on 2003-12-01
Last Modified: 2013-11-15
When I set Word 2002 (XP operating system) margins at top and bottom (.75") and right and left (1"), in portrait orientation and click OK, I get the message "One or more margins are set outside the printable area of the page. Choose the Fix button to increase the appropriate margins." When I click Fix, the bottom margin changes to 2.67". If I change to landscape orientation, the left margin becomes 2.67". Back in portrait orientation with the margins set as above, if I click the Ignore button, when I print only the top 8 3/8" of the page prints and the bottom is blank, and the left margin of the printed page is about 2 5/8". The margins in setup still appear as I set them, although the printed page is messed up.
Question by:JayNorman
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LVL 44

Expert Comment

ID: 9856394
Title : MS Word Print area error
Source :

Description :
if you could be more specific on the details of your printer we could help you a bit more

look for the latest print drivers the error occurs because the printer driver 'thinks' it can't print the page not neccessarily what your pinter is actually capable of printing

for word 2000 but could help for xp also

more general approach to printing problems in word

hope this helps a bit

Author Comment

ID: 9860063
I am using a HP LaserJet 2100M printer, and the driver says HP LaserJet Series 2100 PCL6. The problem does not occur in Excel, even when I set the margins small, e.g., at .5 all the way around. It is only in Word. I tried renaming to, and letting Word create a new one. That has worked in the past, but it works for awhile and then messes up again.

Expert Comment

ID: 10213886
I have this problem also.  There are particular files we have in landscape format.  4 of us are networked to one HP4000N and we're on windows XP w/ word 2000.  If there are 4 documents, all formatted the same, we can each usually print 1 correctly, but when we try to print another copy or another document formatted the same, then the left 3+ inches of the page are left blank, usually cutting off in the middle of a charcter.  The files even show up like this in print-preview, but only after they have printed correctly once.
The text area view shows that everything is within the printable area.

I have experienced similar margin problems with Word 2000 at home.

Maybe I'll downgrade to Office 2000.  It worked a little better.
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Expert Comment

ID: 10253935
A user asked me about the same problem today.  I tried it on my machine and saw the same thing.  I discovered that we were both using the PCL driver for the HP Laserjet printer.  Once I changed the driver being used for the printer to the PS version, the problem went away.

Expert Comment

ID: 10275164
By changing fromt the PCL6 to the PCL5 driver, I was able to fix this same problem.
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Expert Comment

ID: 10468835
No comment has been added lately, so it's time to clean up this TA.
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Expert Comment

ID: 10473237

I had a very similar problem.  We have 2 HP LaserJet 5000N printers hooked up via JetDirect to a switch.  25 computers in our office access these printers via the domain controller.  One day out of the blue, this Word margin problem occurred--for everyone in the company, at the same time.

I spoke to HP about this and they said they were working with Microsoft to fix the drivers and that it was a known driver communication problem between the HP drivers and Microsoft Word (by the way, this has also happened with WordPerfect in our office).  This probably means that Microsoft released a patch that broke printing, because the only changes that were made to these systems was applying critical updates.

Anyway, I found beta drivers from HP that correct the problem.  Even though the 5000's don't have drivers specifically, I was able to use the PCL5e drivers for the LaserJet 8000 without a problem.  (We don't use PCL6 drivers anymore here because of unrelated problems with PCL errors).  Once the drivers were installed, the problem went away.  Now I can set the bottom margin to as little as 0.17"

The drivers are build  You might want to check the standard drivers section of to make sure that they haven't released a final driver >  

Good luck,

Scott Holodak

Accepted Solution

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ID: 10660190
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Expert Comment

ID: 10768610
Thanks to sholodak's comment from 02/27/2004.

You were right on the money with  theHP LaserJet 5000N fix.  Our customers eyes lit up as I read her the description.  Your Laserjet 8000 Beta Driver turns the key because it supports the same tray numbering scheme as the 5000N.

Thank You!!

Expert Comment

ID: 11118305
I have experienced this problem for so long, but I am the only person here (of 6 users, but only 1 of 2 using XP) who experiences it, therefore the IT manager will not replace the driver for our HP LaserJet 2100 (currently using the PCL6 driver). I am unable to do anything in File...Page Setup without provoking this error. Replacing is not a solution. Copying/pasting into a new document does not work because these are large documents based on multi-section templates.

My most successful workaround is to save and close the doc, exit Word, reopen Word, and then reopen the doc. Then, as long as I do not do Print Preview or Page Setup, I am usually ok. Except for today, where I had to repeat this process three times before I could print normally.

Another solution, but it's extremely unsatisfactory, is to save as RTF, open the rtf in Word 2000, save again as doc, restore all the formatting (since it's lost by conversion to RTF), and then return to the XP machine.

Among other things, My document templates are now being used by others, and one other person (also using XP) is now having the problem. Therefore, my abilities with Word appear suspect. I have not found a report of anyone else having this type of problem. Any suggestions?  Thank you.

Expert Comment

ID: 12742943
I have been having exactly the same problem as CAsmussen.  The only workaround I have found is exiting Word and reopening the document.

Expert Comment

ID: 13319831
And the fix should be to go into "tools/options/print" and uncheck the "allow A4/Letter paper resizing" option.

Expert Comment

ID: 13320068
I switched from the PCL6 driver to the PCL5e, and I haven't had this problem since.

Expert Comment

ID: 13354129
I have had the same problem from time-to-time (it just happened to me now) for years and it seems related to particular documents. most often ones I've received from people using older versions of word.  When I"ve seen this happen it is frequently the case that closeing the document brings up a dialog box asking to change the template.  If I say yes, then the problem seems to spread.  I've never found a satisfactory answer.  This thread is great and gives some new ideas to try.  BTW I'm using Office 2003 installed clean within the last two weeks on XP.

Expert Comment

ID: 13354195
Great news,  kcsmith has solved this problem.  See thread
for the answer

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