Solved

How big can Outlook Get?

Posted on 2003-12-04
5
533 Views
Last Modified: 2012-08-13
My boss uses Outlook XP for everything - its his life.

My question is, is there a practical limit to how big Outlook can get? He currently has about 30,000 contact, 1,000 or so tasks, 20,000 emails, and thousands of calendar entries. The PST file it uses is in the region of 1.5gb and all this lot grows daily - makes baking up a pain!

A few days ago he said that Outlook was running a little slow and it seemed to crash on him a few times, is this anything to do with how big his data has got or should I not be worried about the size?

Any practical ideas and sugestions would be greatly received!

Thanks.
0
Comment
Question by:leo_dee
  • 3
5 Comments
 
LVL 19

Expert Comment

by:Dexstar
ID: 9876900
@leo_dee:

> A few days ago he said that Outlook was running a little slow and it seemed
> to crash on him a few times, is this anything to do with how big his data has
> got or should I not be worried about the size?

Adding more RAM will always help, but still there is going to be an upper limit.  My suggesting is that you get him to use the Auto-Archive feature, to move the old items that are no longer needed to a different .pst file.  When your archive .pst file gets big enough, you can burn it to a CD, and then start another one.

That way, you can keep all the information forever, but you only have to work with the "current" stuff on a day to day basis.

Hope That Helps,
Dex*
0
 
LVL 97

Accepted Solution

by:
war1 earned 250 total points
ID: 9876964
Greetings, leo_dee!
   The maxium pst file size is 2 GB, but you should look into archiving your emails now.

Best wishes, war1
0
 
LVL 97

Expert Comment

by:war1
ID: 9877011
leo_dee,
   The above 3 GB number is for Outlook 2002.  Outlook 2003 can go higher (33).
0
 
LVL 5

Expert Comment

by:tebacher
ID: 9877689
If your Outlook PST file gets near the 2 GB mark, you should be worried!!!  It will crash on you and not open back up if this happens.  There are lengthy procedures to go through to ATTEMPT to get your email back after this.  And, you WILL lose some of your email IF it does actually restore it at all!!!  

Like war1 said, you better archive the emails now!

I had this happen to my boss also.  We were luckily able to restore most of his email.  After that, we sorted through the messages and divided them up by year.  We made sperate PST files for each year.  Then, we burned each PST file to a CD, and also left them on the hard drive with the folder open in outlook.  Soon, when the new year comes, I will be getting all of 2003's email into it's own PST file.  A tip for this is that you can export emails in outlook by date.

Or, of course, auto-archiving is a much simpler and less time consuming way to do this.  But, the way I do this that I described is what we decided to do because now if my boss is looking for an old email, he can think about what year it was and look in that particular PST file.

Hope this helps!!
0
 
LVL 97

Expert Comment

by:war1
ID: 9917632
leo_dee,
   We have not heard from you? Did any comment help you solve your problem? Do you have any more questions? If an Expert help you, please accept his/her answer with an excellent or good grade.

Thanks, war1
0

Featured Post

NFR key for Veeam Backup for Microsoft Office 365

Veeam is happy to provide a free NFR license (for 1 year, up to 10 users). This license allows for the non‑production use of Veeam Backup for Microsoft Office 365 in your home lab without any feature limitations.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Suggested Solutions

Following basic email etiquette rules will help you write a professional email and achieve a good, lasting impression with your contacts.
This article lists the top 5 free OST to PST Converter Tools. These tools save a lot of time for users when they want to convert OST to PST after their exchange server is no longer available or some other critical issue with exchange server or impor…
This video shows how to remove a single email address from the Outlook 2010 Auto Suggestion memory. NOTE: For Outlook 2016 and 2013 perform the exact same steps. Open a new email: Click the New email button in Outlook. Start typing the address: …
A short tutorial showing how to set up an email signature in Outlook on the Web (previously known as OWA). For free email signatures designs, visit https://www.mail-signatures.com/articles/signature-templates/?sts=6651 If you want to manage em…

860 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question