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Best tool to check Exchange for new messages?

Posted on 2003-12-08
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Last Modified: 2008-03-06
I know there are a lot of tools out there that run in the systray and check the exchange server for new mail without having to have Outlook open.

However, as I have looked through many lists of these programs I just can't tell which sounds like the best.

I wanted to get the opinions of users on which program they think is the best for doing this.

All I want is a simple program that runs in the systray and simply alerts me when I have a new message I need to check. I can then open Outlook and see what it is. I don't need all the fancy features of how many are in the inbox, spam filtering, delete options, preview, etc. I just want the best simple software to notify me that I've got new mail waiting. I don't want to have Outlook open all the time eating away resources.

Since this is kind of an opinion thing, I will be awarding the points to the first person the suggests the tool I end up using.
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Question by:OverSurge
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Expert Comment

by:ydirie
ID: 9899215
OWA has that feature and you dont have to buy it. It is free and minimizing IE browser dont take up much of process.
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Expert Comment

by:JasonBigham
ID: 9899323
Whether in the tray or in the taskbar, it's still using resources. Thus it never has bothered me. and I just leave Outlook running, but:

http://www.slipstick.com/addins/notify.htm

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by:OverSurge
ID: 9899354
Just to clarify. I have seen the trick to making Outlook run in the systray and not taskbar, but I don't want Outlook running at all. I want a very small program that is using very little resources that has the capability of checking our Exchange Server for new mail on a particular account. I don't know if this is possible, but it's what I'm looking for. I run a lot of development and graphic software that require a lot of resources. I just don't feel like letting Outlook share :)
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Expert Comment

by:JasonBigham
ID: 9899363
To minimize it to the system tray, start Regedit and follow the steps below:

Open the registry editor and go to

HCU\Software\Microsoft\Office\10.0\Outlook\Preferences

Create a new value with the name of

MinToTray

Data Type: REG_DWORD

Give it a value of 1 (0 to disable MinToTray).

Restart Outlook.

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by:OverSurge
ID: 9899367
oh also.. meant to mention that I have been to the slipstick list of softwares like this. I am looking for opinions on the best one for my want.
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Expert Comment

by:JasonBigham
ID: 9899370
That's the trick... that you don't want. Just an FYI
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JasonBigham earned 125 total points
ID: 9899456
Have you compared the memory usage of Outlook to say Internet Explorer or Word? I think you'll be surprised. Outlook isn't the hog that it once was... especially when minimized to the tray via the hack above.

Interesting to note: The hack above is the default for Outlook 2003.

Sorry, don't mean to dis-value your question... just some observations/notes. That's all I have, good luck.
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Author Comment

by:OverSurge
ID: 9899603
Thanks Jason. I recently upgraded to a new version of Dreamweaver and Photoshop which of course HOG resources. Not to mention other development tools (Visual Studio .net) that I always need running and as you mentioned multiple browser windows. I have been experiencing a delay moving between programs and browsers during development. I have put in for a memory upgrade with the company but you know how that goes. I was looking for ways to conserve on resources by only leaving open the programs I absolutely needed at the time. I had always known Outlook to be a resource hog and haven't looked at how little it does use today in the newer versions when minimized. When I went to Task Manager and saw what you were talking about I was indeed impressed. It was using very little resources minimized. I have decided any other software probably isn't going to save me that much and will just be something else running and installed. I will have to conserve resources elseware.

Points to you for answer. I do recognize that sometimes that answers aren't what we are looking for.
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