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Scheduling in Outlook 2003

Posted on 2003-12-11
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Last Modified: 2010-04-08
Ok here is my dilemma. We want to start taking advantage of OUtlook/exchange by using a Corporate Calendar as well as scheduling meetings.  We are going to upgrade everyone to office 2003 to get everyone on the same page.  Will outlook be able to send out an email for a meeting and then if the intvitee is busy will they get a reply back automatically saying that the inviteee is unavailable or is available.  Basically we only have about 20 users but use all these other programs here to do what Outlook can already do. If there are any books or if anyone has implemented using outlook to the fullest I would appreciate any info.  I know office 2003 has only been out a short time, but I figure someone out there has to have some ideas or somehwere I can see some demos. THanks for any help.
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Question by:emilbus20
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Expert Comment

by:slink9
ID: 9921519
I believe it does that well.  Take a look in the help and see how good of an explanation you can get.  I can check on it tonight at home but I won't be able to verify the ES parts of it.
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by:emilbus20
ID: 9923163
Yeah that would be great. Im just hoping someone out there has implemented something like that out there and can pass along their setup. Thanks
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Accepted Solution

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slink9 earned 1500 total points
ID: 9924262
They are called Counter Proposals.  Here is the help text.

Make or accept counter proposals to meeting times  
Show All
Hide All
Do one of the following:

Propose a new time for a meeting

Open the meeting request.
Click Propose New Time.
Click a time when all invitees are available. You can use AutoPick Next to find the next available free time for all invitees.
Click Propose Time.
Click Send.
Whenever you make a counter proposal, it is sent with a default message saying that you want to propose a new time, but that you have tentatively accepted the meeting. You can change this default message to say that you want to propose a new time, and that you are declining the meeting by doing the following:

On the Tools menu, click Options, and then click Calendar Options.
In the Use this response when you propose new meeting times list, click the setting you want.
Note  You can also change this setting for individual meetings. In the open meeting request, on the Action menu, click either Decline and Propose a New Time or Tentative and Propose a New Time.

 
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