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Print Server in Windows network

Posted on 2004-03-25
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What is the meaning of Print Server in Windows? If I configure a network printer in server what are the benefits? Can I restrict the access to the printer from network users? I think we can restrict installation of the printer driver. But if a user can take the driver from any other source (original cd or internet) he can bypass the restriction to a network printer.  What you think? If I am wrong my Print Server configuration is also wrong. Please give me the right way?
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Question by:tell-me
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hhp001 earned 25 total points
ID: 10675859
hey tell-me,

Print server is basically a computer that shares it's currently installed printers with other users on the network.  Once you have installed the printer on the print server you can indeed restrict certain Users or Groups from managing or using that particular printer.

Just right click on the printer then select Sharing, select the Share this printer radio button to share it, and select Security to configure access.

Are you running Active Directory, or NT Domain?

H.
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by:tell-me
ID: 10675899
Hi hhp001,
Yes I am runnin Active Directory in our single domain windows 2003 network. If a user removed from the group (permitted group to print) he can't print through this printer anyway ?
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by:hhp001
ID: 10675915
Yes, that's right.  Just edit the printer settings, easiest way is to configure security on the 2003 server.  Remove the user from the list.  Note that if that user is a member of the Domain Users group and you leave the Domain Users group in the security settings, that user would still be able to print.

H.
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by:tell-me
ID: 10675972
Hi hhp001,
Thank you for your comment. I will check configuration and inform you later. Thanks again.
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by:mbwortham
ID: 10684621
You ask what the benefits of a Windows print server are - well, besides security like hhp001 mentioned, a big one for me has been the fact that when configuring a network printer on a client computer, the Windows print server can provide the driver automatically.  There is no need for users to hunt down driver cds or downloads to install the network printer.  Also, when you update / change the printer driver on the server, the driver will automatically get updated on the client computers as well.  Pretty handy...
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