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Generating a To: mailing list based on Voting Response

Posted on 2004-03-25
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Last Modified: 2008-03-03
I sometimes need to send out a message from Outlook to other staff members with the 'Use Voting Buttons' option enabled (e.g. Yes; No) for them to reply. That should allow me to create two mailing lists for subsequent messages based on their response. - this seems a totally natural and predictable thing to want to do but Outlook 2002 doesn't seem to offer this facility.

Outlook provides the means to track and display the voting responses but no way of filtering the incoming messages into separate Yes/No folders, nor any obvious way of producing a To: list for replies in either Response category.  I find I have to construct the two reply lists manually (and that's so-o-o last century !)

I reckon that I could probably figure out a way of creating a list of all users in a single folder (with some difficulty) but I'd still have to manually separate the responses.   The Rules Wizard helpfully offers filters on Subject and on Message Header but although the Response strings appear in the displayed message header as a prefix to the displayed subject string, the Response strings are obstinately NOT detected by the filter mechanisms for either of those fields.

Can anyone offer a method (non-VBA preferred but not essential) of generating a To: list of those users that responded using a particular Voting Button?
[Don't feel restricted by my proposed breakdown of the problem into 'Rules Wizard filtering' followed by some 'Reply to all users in the filtered folder' approach - the points are there for a total solution but could be split if a two-step solution cracks it]

Regards
hartebeest
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Question by:hartebeest
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millicent_lam earned 250 total points
ID: 10677923
This is how I would set up the rules in Outlook 2002 based on your problem description. Assuming that I've created a message with the voting buttons (Yes and No). In the subject, I have entered: Come To Easter Party.

When user replies back to me, I should see two types of responses within the subject title:

* Yes: Come To Easter Party
* No: Come To Easter Party

Go to the Rules Wizard and create the following rule:

"Apply this rule after the message arrives with YES: Come To Easter Party in the subject. Move it to the YES folder"

You can do the same for all 'no' replies.

This should help you to filer all incoming emails. However, the rule will not work if the user has edited the subject title before sending.

Hope this help.

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Author Comment

by:hartebeest
ID: 10678285
It's also exactly how I had always expected the Rules Wizard to work too - and I'd never got it to work until this time.....
I honestly can't see what I'm doing differently under your guidance to my ten previous attempts but it seems OK now.  

Right, that's half of the problem sorted!  

Nice one, millicent!  Thank you. That's half of the points coming your way unless there's a single-step complete solution.

Now, any offers on the generation of the To: list from the now-filtered folder, anyone?
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Author Comment

by:hartebeest
ID: 10984468
I'm happy to accept the answer as far as it goes (about half of the question).  However, as Millicent has been the only one to offer anything I suppose that should warrant all of the points.
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