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Outlook handling 7500 emails per week? - How to improve performance?

Posted on 2004-03-26
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Last Modified: 2006-11-17
>Software used
Os: Windows XP Pro SP2.
Email: Outlook XP.

The below is mainly background etc. But if I understand it (which I might not!!) then I think what I want to do is provide Outlook with higher percetage of my system resources. Is this possible? If so, how?

I use outlook as my email client, and receive about 7500 emails each week, a lot of which are obviously spam which get deleted automatically by my anti-spam software, they are also all virus checked and I have a few rules setup to organise them.

However, opening Outlook every morning takes aguess, often over half an hour. Am I simply putting to much demand on the system with the quantity, filters etc or are there tweaks I can do to make it faster while still being able to access all my data if needed? E.g. Archive but keep live!?

Clearly, I have considered upgrading hardware, I only have 256mb ram for example, so thought adding 512mb would help, however when looking at resources used while Outlook is booting, it is quite low, there is plenty spare for me to do other things for example. Therefore is there a way to provide Outlook more resource?

Should I be using a eMail server, like Exchange? That might be considered over the top, as if I simply leave the computer on over night I clearly don't have to boot it in the morning.

Maybe I could shedule my computer to turn on and boot Outlook on start up? However, I believe that requires a BIOS feature I don't have. In addition, it is simply getting round the problem rather than solving it.

Is it something I haven't thought of like my hard drive being to slow? It is 7200rpm, but my outlook PST is about a GB.

Look forward to your reply :)
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Question by:MPK
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Expert Comment

by:sirbounty
ID: 10687617
Adding more RAM is probably a great start.
To run outlook with more processing priority, click Start->Run->Taskman
From the Applications tab, right click Outlook and click Go to process.
Right click Outlook.exe and then click set priority - choose either above normal or high and see if you get better results.


>>However, I believe that requires a BIOS feature<< - Nope - this would be in a startup script, but I doubt it's going to help you.

Probably the best thing you can do is to compact your PST:

>>
On the File menu, click Data File Management.
Click to select your Personal Folder, and then click Settings.
On the General tab, click Compact Now.
Click OK, and then click Close.
<<ref:http://support.microsoft.com/?kbid=289987

Good luck!
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Author Comment

by:MPK
ID: 10747300
Thanks for the detailed information. Impressive.

Unfortunatly the compression at most took of 3mb, so I upgraded to SP3 and tried again but that didn't help.
 
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sirbounty earned 1000 total points
ID: 10747325
Try out these other "housekeeping tools":  http://www.slipstick.com/addins/housekeeping.htm
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