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export an Access query to a predefined excel file layout

Posted on 2004-03-30
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Last Modified: 2012-08-14
How can i export an Access query to a predefined excel file layout ?

My query named Salary have the following fields.

BranchCode
Employee
Salary Date
PostCurrency
PostAmount
Narration

How can i export the contents of this query into an Excel File C:\ TEST.XLS having sheet  named "Salary", starting From A3:F3?

ie Branch code value goes into A3, Employee value into B3, Salary Date into C3, PostCurrency into D3, PostAmount into E3 and Narration into F3.

I have hundreads of records in query.

Regards,

Charley


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Question by:chthomas
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3 Comments
 
LVL 2

Expert Comment

by:thescot
ID: 10712098
You can use the TransferSpreadsheet function in a Macro.

Create a macro and select TransferSpreadsheet,
Choose your table,
Set the Actions for the TransferSpreadsheet and in the Range set it to A3:F3,
Run the Macro and the required cells will be populated.
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LVL 4

Accepted Solution

by:
goliak earned 125 total points
ID: 10712192
Here is it. You just need to change tblName.

Private Sub Button0_Click()
Dim xls As Excel.Application
Dim rs As DAO.Recordset
Dim j As Integer 'Quantity of fields in rs object
Set xls = CreateObject("Excel.Application")
xls.Visible = True
xls.Workbooks.Open "C:\Test.xls"
Set rs = CurrentDb.OpenRecordset("SELECT BranchCode, Employee, [Salary Date], PostCurrency, PostAmount, Narration FROM tblName")
rs.MoveLast
rs.MoveFirst
For j = 0 To 5
    While Not rs.EOF
        Select Case j
        Case 0
        xls.Cells(rs.AbsolutePosition + 4, "A") = rs(j)
        rs.MoveNext
        Case 1
        xls.Cells(rs.AbsolutePosition + 4, "B") = rs(j)
        rs.MoveNext
        Case 2
        xls.Cells(rs.AbsolutePosition + 4, "C") = rs(j)
        rs.MoveNext
        Case 3
        xls.Cells(rs.AbsolutePosition + 4, "D") = rs(j)
        rs.MoveNext
        Case 4
        xls.Cells(rs.AbsolutePosition + 4, "E") = rs(j)
        rs.MoveNext
        Case 5
        xls.Cells(rs.AbsolutePosition + 4, "F") = rs(j)
        rs.MoveNext
        End Select
    Wend
    rs.MoveFirst
Next
End Sub
0
 

Author Comment

by:chthomas
ID: 10712290
Thanks. Exactly what i was looking for.

Regards,

Charley
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