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Best setup?

Posted on 2004-04-01
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Last Modified: 2010-03-18
Hi!
  i would like to know what do you suggest for a network who has more than 10 computers (which mean i've gotta go with a domain). As for email, i would install Exchange, but the thing is, when going out of the office, if you want to have access to your actual contacts and emails already received,  is there a way to use Exchange and also have automatically on the local machine the data already received?

I was suggesting using Outlook Web Access, but the problem with that is when they are not connected, they don't have access to their contacts and any other informations located in Outlook.

Should i install a domain without Exchange and they stay with their .pst on each workstation/laptop?
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Question by:PUB_UL
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13 Comments
 
LVL 6

Expert Comment

by:Nzarth
ID: 10734690
You can still go with Exchange, but just setup Outlook to Synchronise with the Exchange Server (i.e. they now have an offline copy of their exchange mailbox.
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Accepted Solution

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Nzarth earned 90 total points
ID: 10734712
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LVL 31

Assisted Solution

by:Gareth Gudger
Gareth Gudger earned 35 total points
ID: 10734832
1/. You can setup Exchange and OWA and space permitting keep all their folders on the server so they can access everything from OWA. This would have no ill effect on their Outlook in the office unless there were a server outage.

2/. Keep their PSTs but for any laptop users that switch between your office and home make them use POP3 setup to the Exchange server as opposed to the Exchange server direct link and they can take their Outlook with them and continue to send and receive email.
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Expert Comment

by:Nzarth
ID: 10735120
Only weak point to number 2 diggisaur is there is no backup of the PST :(
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Expert Comment

by:Gareth Gudger
ID: 10735213
Exactly...I prefer the Exchange serve rlocation of the files because you can back them up from the server.

They could also keep the files on the Exchange server and use Outlook to look at the Mailbox as opposed to the PST. Then set up Offline folders so they can take them home with them. Then set up Exchnage to use POP3 access so they can get them at home.
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LVL 11

Expert Comment

by:ewtaylor
ID: 10735568
I would look into the small business server, it provides exchange and is very cost effective. You can setup outlook to use an .ost file (offline storage file) instead of the .pst This works really well in that you can fully utilize all the features of exchange, yet compose email etc offline and send when you are plugged back in.
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LVL 1

Author Comment

by:PUB_UL
ID: 10744507
Actually, there is already a server where we host our website that provide POP3 server. I want to use Exchange to provide internal mail.

I think the Outlook using the .ost file could be the answer. When out of the office and not connected to the internet, you still have access to your contacts and calendar you already had when you left the office, right? Is it always updating the .ost each time contacts or emails are added/received? Or do people have to save it before they leave?
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LVL 31

Expert Comment

by:Gareth Gudger
ID: 10744543
Yes it updates the ost when you logon and off the network.

As far as the POP3 go...Exchange can handle this for you. And when people are offsite with theire OSTs then can POP3 into the Exchange server to get mail.
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LVL 1

Author Comment

by:PUB_UL
ID: 10744551
Ok, i just checked the link from Nzarth, seems to be what i am looking for and what you are suggesting to me.

The only thing is that we already have a webserver who host our website and also our emails from internet. Our internet connection is probably not fast enough in upload to be used over internet to get our mails. Can i mix things up?

So i could receive my emails from my pop server which isn't on my Exchange server, but i will keep them in my Exchange folders and also in the .ost file?
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LVL 31

Expert Comment

by:Gareth Gudger
ID: 10744817
Yea
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Expert Comment

by:Nzarth
ID: 10745171
The sychronising works both ways :)
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