Solved

Deleting Meetings doesnt remove item from attendees calendar

Posted on 2004-04-05
6
1,842 Views
Last Modified: 2009-07-29
I am in a Exchange 2000, Outlook 2002 environment. Currently when a meeting organizer deletes a meeting from their calendar, and chooes "Delete and send a response to the meeting organizer", it doesnt remove the calendar item from all of the attendees calendars automatically. Instead it will mark it as cancelled, but you have to double-click the meeting cancellation notice, and select "remove from calendar". Im not sure if this is by design, or if perhaps something is incorrectly configured in my environment. This becomes very annoying when people look at their calendars and have a bunch of cancelled meetings.

What I would like, is when you send the cancellation to all the scheduled attendees, have it automatically remove the calendar item. Is this possible?

Thanks!
0
Comment
Question by:jguderian
6 Comments
 
LVL 67

Expert Comment

by:sirbounty
ID: 10759881
Greetings jguderian,
Click Tools/Options
Email Options
Tracking Options
Make sure that Process requests and responses, Process receipts, and Delete meetnig responses are all checked...
0
 

Author Comment

by:jguderian
ID: 10760013
The option "Delete blank voting and meeting responses after processing" was unchecked. After checking, and testing a meeting cancellation, I ended with the same result: meeting was still on calendar just prefixed with "canceled".

This seems like it would be something that would happen automatically. Is this supposed to take place?

Any otehr ideas?
0
 
LVL 13

Assisted Solution

by:Mob-bom
Mob-bom earned 62 total points
ID: 10760750
Not sure if your calendars are setup as resources, but if so, according to MS, the end result is by design: http://support.microsoft.com/default.aspx?scid=kb;en-us;280854&Product=ol2002
0
How to run any project with ease

Manage projects of all sizes how you want. Great for personal to-do lists, project milestones, team priorities and launch plans.
- Combine task lists, docs, spreadsheets, and chat in one
- View and edit from mobile/offline
- Cut down on emails

 
LVL 17

Accepted Solution

by:
Karen Falandays earned 63 total points
ID: 10761126
Hi jguderian,
The process you describe is by design, and I am not aware of a workaround. However, as the recipient of many meeting invites, I wouldn't want Outlook to simply delete the meeting. Instead, I would want the cancellation notice to appear in my inbox so I have a heads-up, and then I can choose whether to remove from the calendar or simply leave it on with a cancel prefix, Does that make sense?

Just my 2 cents!
Karen
0
 

Expert Comment

by:mooredl
ID: 12103379
User has a few meeting notices he want to delete. However after deleting them they returns. What can be done to correct this?
0
 

Expert Comment

by:mooredl
ID: 13685044
Thank you.
0

Featured Post

IT, Stop Being Called Into Every Meeting

Highfive is so simple that setting up every meeting room takes just minutes and every employee will be able to start or join a call from any room with ease. Never be called into a meeting just to get it started again. This is how video conferencing should work!

Join & Write a Comment

Set OWA language and time zone in Exchange for individuals, all users or per database.
If you don't know how to downgrade, my instructions below should be helpful.
Get people started with the process of using Access VBA to control Outlook using automation, Microsoft Access can control other applications. An example is the ability to programmatically talk to Microsoft Outlook. Using automation, an Access applic…
This Experts Exchange video Micro Tutorial shows how to tell Microsoft Office that a word is NOT spelled correctly. Microsoft Office has a built-in, main dictionary that is shared by Office apps, including Excel, Outlook, PowerPoint, and Word. When …

708 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question

Need Help in Real-Time?

Connect with top rated Experts

15 Experts available now in Live!

Get 1:1 Help Now