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Providing access to select mails to another user

kamur
kamur asked
on
Medium Priority
225 Views
Last Modified: 2013-12-18
Hello,

I have lotus notes R5 client and I am not an administrator. I am moving from one dept to another dept of the organization.

What I want to do is, provide Read access to select mails in my lotus notes to another user who is moving to my current dept.

I want to provide that person the READ access to all mails in my inbox sent by persons, A, B, C & D.  I dont want to provide the READ access to my entire inbox...

Is this possible and if so, please advise how can I do this

Thanks

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Sjef BosmanGroupware Consultant
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Commented:
Sorry, won't work or is too difficult. I would like to suggest a different and much easier approach: create a new mailfile, your and his access only, and copy manually all mails form A, B, C and D.

Sjef

Author

Commented:
How can I create a new mail file? Since I am not the administrator, will i be able to create one like that? It will really help if you could provide more details on it

Thanks

Commented:
Create a filter and move only those documents from A,B,C,D to a separate folder(creating filter is simple)... and write a agent to move these documents from this folder to the new mail file which sjef mentioned. This would simplify the whole process, Let us know if u need any more inputs


Partha
Groupware Consultant
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Commented:
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Commented:
Administrators don't have time , they are always busy ;-)

Partha

Author

Commented:
Thanks Sjef. It was really useful and I have just created as you have mentioned. Thanks for all your help.

Regards,

Author

Commented:
Partha is right about the administrator....He is too busy with other things that he cannot devote any time for one person's mail backup or so...
Sjef BosmanGroupware Consultant
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Commented:
Partha, if you say they're always busy, what do they do when everything is ready? Or did they scratch the word "ready" from their dictionary?? I used to be Admin, in the (ahem) old days, but I definitely have "ready" in mine. I prefer the good ol' 80-20 rule, which I explain as 80% of the result for 20% of the effort. I settle for the 80%, and so did my colleagues :)

I state that an Administrator who's too busy is doing the wrong things or the things wrong.

Commented:
Bro,
It was sarcastic, and i face the same problem with my admins... "we are currently busy" - is the only statement they know


Partha

Sjef BosmanGroupware Consultant
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Commented:
Of course you were sarcastic! And so was I, anyway I tried to be. "Those people" seem to be able to generate their own indispensability: when everything is ready they can always check things again. And again. And ...
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