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Changing the outgoing email address

oosterbaan
oosterbaan asked
on
Medium Priority
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Last Modified: 2013-12-18
Hi all,

I have to modify a maildatabase (R5), so that everybody who can mail from this "department" mail database, get's the same email address for the outside world!

What's the best way to do this ?

Bob
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It is easy to do with existing mail .. Open preferences document by choosing Tools..Preferences

The dialog opens up with configuration parameters, In the mail .. basics tab you can find Replies to all memos should be addressed option.. enter the mail address that rest of the world will reply back to.

Or else you have to use single id / mail and share it across the group of users

~Hemanth

Author

Commented:
Hi Hemanth,

The "Reply" option is not what I want. The receiving party must "recognize" the sender (the department mailbox) as one person, not as different persons! I don't want the users who are using this mailbox, constantly switching their ID's. They are using this mailbox all day (for trading purposes).

I'm thinking more about a solution that's changing the Principle field or $InetFrom ?

Greetings,

Bob
Rather create a id, and mail file .. give it to the users who would like to correspond to others with that particular mail id.

Changing principle field will not serve the purpose.. as the router can recognize who the originator is and stamp From and principal field appropriately.

Author

Commented:
Hi Hemanth,

Don't think that will work for me )-:

OK...something else...Is it possible to add a X-envelope field to the outgoing mail from notes. I'm using a SMTP email filter, which can also change the header information.
I can use this extra X-envelope field to trigger a rule, who can change the from: field to the disered value.

Greetings,

Bob
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Commented:
You can use Principal field

soemthing like this :

doc.principal ="<name>"

ALthough the user will always see who has really sent it.. it will display the person's name in the principal in the inbox


Partha
Commented:
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Commented:
or try this (which is a bit dodgy but may just work)...

It is possible to run two different copies of Notes client on the same system at the same time, each with different user id's active. I've just done this myself after thinking about the above bit. So, using this method you could have users accessing their own mailbox and the depertmental mailbox at the same time.

Here's how it can be done.

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Copy your C:\LOTUS\NOTES directory to c:\LOTUS\NOTES2 or something.

Find the shortcut that you use to start notes and change it to launch C:\LOTUS\NOTES\NLNOTES.EXE The NLNOTES bit is key here - normally the link will just start NOTES.EXE, which is the NLNOTES pre-launch check program.

In the C:\LOTUS\NOTES2 directory, edit the NOTES.INI file to replace all occurrences of C:\LOTUS\NOTES with C:\LOTUS\NOTES2

Create a shortcut to the second copy of Notes that you have installed, i.e. C:\LOTUS\NOTES2\NLNOTES.EXE, then start it and configure it to use the departmental ID and mailbox.

You should now be able to start Notes from C:\LOTUS\NOTES and get the user's normal mailbox, and C:\LOTUS\NOTES2 and get the departmental mailbox, with each mailbox running in their own instance of the Notes client.

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Of course, you'll lose memory doing this and it's not supported by IBM in any way, but it may be worth a shot. And it guarantees to keep personal and departmental stuff separate, provided that you do not share ID's or local address books, etc.

Author

Commented:
OK guys,

Thx for your response and i'll try something out here, still I don't like the two id's (-:

Greetings,

Bob
Commented:
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If the reply address is only important for "external world", I would create a special location doc for this database only. Users would only have to swap to this location before sending a mail from this database. In this special location defina the Internet address (will only be used in SMTP external mails) and the mail file location.

Hope this helps,
Yannick
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